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Company Name

UNDP in Kosovo

Phone Number

+381 (0) 38 249 066

Company Place

Prishtinë

RWL SEE Project Assistant (Part time)

RWL SEE Project Assistant (Part time)

Information

Publish Date

10.10.2017

End Date

23.10.2017

Categories

Të tjera...

Job Places

Prishtinë

Job Description

RWL SEE Project Assistant (Part time)

Advertised on behalf of: UN WOMEN

Location: Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)
Application Deadline: 23-Oct-17 (Midnight New York, USA)
Time left: 13d 14h 33m
Additional Category: Gender Equality
Type of Contract: Service Contract
Post Level: SB-3
Languages Required: English  
Starting Date: (date when the selected candidate is expected to start) 01-Nov-2017
Duration of Initial Contract: 1 year with possibility of renewal
Expected Duration of Assignment: 01 November 2017 - 31 October 2018

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Background
Since 2005, UN Women (formerly UNIFEM) has been supporting strengthening democratic governance, and promoting and protecting women’s human rights in Kosovo and the Western Balkans through implementation of UNSCR 1325. Building on the previous projects ‘Women Building Peace and Human Security in the Western Balkans’ and Advancing Implementation of UN SCR 1325 on Women, Peace and Security in the Western Balkans’ UN Women will continue its support to RWL SEE with a primary focus to promote better understanding between women from across the region of Southeastern Europe, with an emphasis on Kosovo and Serbia.  
Under a series of initiatives on Women, Peace and Security, UN Women supported the establishment of the Regional Women’s Lobby for Peace, Security and Justice in Southeast Europe  (RWL SEE) in 2006 as a response to the growing awareness of the marginalization of women from decision-making on peace and security and concerns over recent security and stability in the region. RWL SEE is composed of women political leaders and activists in the Western Balkans including Kosovo that share a commitment to achieve full recovery from the devastation of the wars of the 1990s through advancement of justice and reconciliation leading to lasting peace, security and prosperity for future generations. Moreover, RWL SEE has organized a series of interethnic dialogue roundtables between women Members of Parliament (MPs) from Kosovo and Serbia, thus promoting issues of common concern for women that transcend ethnicity and nationality. RWL SEE is now registered as an independent NGO and is rapidly growing as an important regional women’s network for women’s security and empowerment at the regional and global level (see www.rwlsee.org  for more information on RWL SEE).
Building on results achieved through previous interventions and in order to not lose momentum but rather to build and expand upon the achievements reached so far, UN Women jointly with RWL SEE have agreed to continue collaboration on the following one year project “Women’s political empowerment, participation in and contribution to peace and security processes in the Western Balkans" funded by Ministry for Foreign Affairs, Sweden, which is within the overall framework of the RWL SEE Strategic Plan for 2015-2018.

In this regard and in order to contribute to the objectives above, UN Women seeks to recruit a part time Project Assistant who will under the overall supervision of Head of Office and direct supervision of the RWL SEE Project Coordinator execute duties and responsibilities outlined below.


Duties and Responsibilities
Summary of Key Functions:
The Project Assistant will be under the direct supervision of UN Women’s Head of Office in Kosovo.  
The RWL SEE Project Assistant will:
-Serve as Project Assistant of the Regional Women’s Lobby for Southeastern Europe (RWLSEE).
-Support the work of the RWL SEE Project Coordinator as necessary in implementing and monitoring of project activities under the programme.  
-Ensure day-to-day administrative work related to the smooth running of the office.  
-Provide logistical support for organization of events, coordination of meetings, including the development of background materials and other relevant reports and documentation.
-Managing budgets for all events and work closely with Project coordinator to find effective ways to reduce costs.
-Receives and verifies invoices; submit them for payments in a timely manner. Ensures all original financial records are kept on file, including both vendor and partner contracts and documentation.
-Preparation of excel spreadsheets, and preparation of Monthly Project Expenditure report
-Creates and manages the filing system for the project office. Keeps and updates annual leave and absence monitoring records.
-Manages electronic/manual registry of all correspondence shared and received, ensures correct distribution, monitors and tracks correspondence to ensure responsiveness. Maintain and file records, documents and work plans for the monitoring of project implementation.
-Ensure efficient exchange of information between the UN Women Kosovo office and project team.
-Assists on media relation, writing articles and media visibility for project activities.
-Attend conferences and meetings relevant to RWL’s work on behalf of RWL SEE, when delegated by the RWL SEE Coordinator.
-Ensure RWL SEE website is periodically updated on project activities.
-Support translation, drafting, and editing of RWL SEE documents and their dissemination, and ensure proper filing,
-Provide support to UN Women Project Office in Prishtina as needed.
-Performing other tasks as assigned by the Project Coordinator and UN Women Head of Office, Kosovo

Impact of Results
-the key results have an impact on the success of the programme at country and regional level. In particular, the key results have an impact on the design, operation, and programming, monitoring and reporting of activities, progress and achievements, as well as creation of strategic partnerships.

Competencies
Core Values:
-Respect for Diversity
-Integrity
-Professionalism

Core Competencies:
-Awareness and Sensitivity Regarding Gender Issues
-Accountability
-Creative Problem Solving
-Effective Communication
-Inclusive Collaboration
-Stakeholder Engagement
-Leading by Example

Functional Competencies
-Good knowledge of programme management;
-Ability to administer and execute administrative processes and transactions;
-Ability to create, edit and present information in clear and presentable formats;
-Ability to manage data, documents, correspondence and reports information and workflow;
-Strong financial and budgeting skills;
-Strong IT skills.

Required Skills and Experience
Education and certification:
-Completion of secondary education; first university degree in business or public administration, economics, political science or social sciences desirable but not required.

Experience:
-Minimum 5 years of progressively responsible administrative or project management support experience is required at the national or international level.
-Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
-Previous experience with UN is an asset.  

Language Requirements:
-Fluency in English and Albanian/Serbian language skills (both verbal and written) is required.

Application Instructions:
-Click on the "Apply now" button.
-Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box.
-Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11).
-System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment
-Without the completed and signed P11, your application may not be considered. The UNDP Personal History Form can be downloaded at this link: http://www.ks.undp.org/content/kosovo/en/home/operations/jobs

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