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UNDP in Kosovo

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+381 (0) 38 249066

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Project Associate

Project Associate


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Job Description

Agency: UNDP
Title: Project Associate
Job ID: 12483
Practice Area - Job Family Democratic Governance
Vacancy End Date: 20/10/2017 Midnight New York, USA)
Time Left: 9d 18h 59m
Duty Station: Pristina, Yugoslavia
Education & Work Experience: C-HS Graduate or Equivalent - 6 year(s) experience
Languages Required: Desired: Albanian, English, Serbo-Croat
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 1 year with possibility of extension

During and after the armed conflict, cultural monuments of outstanding historical significance in Kosovo were the focus of intentional destruction. Throughout Kosovo cultural and religious symbols were destroyed or disfigured causing immense damage. Yet, it is estimated that cultural heritage is a crucial element of the recovery process following armed conflict and should not be considered a luxury to await attention later. Societal ability to recover from conflict is closely linked with the inclusion of cultural heritage as part of the process as it aids social reconstruction, ensures a “thread of continuity” that links the post-conflict reality with a pre-conflict “normality”, and supports reconciliation as a necessary foundation for the transition from post-conflict to sustainable development. This process is even more important for conflicts based on, or featuring an ethnic and/or religious dimension, particularly in multi-ethnic environments, when deliberate attacks on the “other’s” symbols of identity have taken place. In Kosovo, where inter-community exchange is limited and the understanding of the others’ heritage is restricted, tangible and intangible cultural heritage protection may serve as an instrument to build inter-community trust. To this end, The European Commission adopted a project - under the Instrument contributing to Stability and Peace (IcSP) - to support cultural heritage protection in Kosovo. The project will be implemented by UNDP in Kosovo and will support the continued rehabilitation of important cultural and religious sites, the development of cultural and rural tourism, as well as engaging communities to work together on cultural heritage protection. In doing so, this project will contribute to greater understanding and reconciliation between ethnic communities, which will be achieved through the following three Outputs:
i) restoration, rehabilitation and beautification of cultural and religious sites;
ii) promotion and awareness-raising of intangible cultural heritage; and
iii) strengthening of capacities to protect and preserve cultural heritage at institutional and community level.
Impact of Results
The results of the work of the Project Associate have a direct impact on the implementation of the project and the achievement of results. Specifically, the results have an impact on the planning, implementation and coordination of project activities and resources (human, financial, material assets etc.) in order to meet expected results.
Duties and Responsibilities
Under the direct supervision of the Project Manager, and in cooperation with the Portfolio Manager, the Project Associate will execute duties and responsibilities outlined below:
Compliance of administrative, logistics and finance activities in line with the UN rules, regulations, policies and strategies is ensured:
-Support the overall implementation of the project in the area of administrative, logistics and finance;
-In cooperation with the project manager and project officer(s) lead the procurement processes and preparation of the necessary documents;
-Facilitate communications between UNDP Kosovo and various stakeholders (e.g. municipalities, CSOs, the Kosovo Police Unit for the Security of Buildings and Cultural Heritage, EUOK), to achieve results of the project in an effective and efficient manner;
-Assistance in preparing activity reports, monthly reports, and quarterly reports;
-Managing the project logistics and administrative duties, ensuring effective use of resources and compliance with UNDP rules and procedures;
-Participate in the interview process as secretary of the panel, contact candidates and ensure that supporting documents are completed for submission of the request for contract to UNDP Kosovo office;
-Leave monitor for project personnel. Submit to UNDP Kosovo HR unit on monthly basis information on absence monitoring (attendance cards).
-Assist with the preparation of the procurement plan;
-Maintain and file records, documents and work plans for the monitoring of project implementation
-Assist with organizing events and arranging meetings and missions; coordinate travel arrangements;
-Jointly with project officer(s) undertake project visits, monitor activities and ensure compliance with UNDP rules and procedures;
-Properly control the supporting documents for payments of beneficiaries and operational expenditures;
-Prepare requests for contracts for project staff, including short-term consultants, in compliance with UNDP HR rules and procedures; provide HR office with necessary information on a timely manner.

Functional Competencies:
-Provides information and documentation on specific stages of projects implementation
-Ability to maintain information and files in order, or at more advanced level, develop and implement data management
-Understands the main processes and methods of work regarding to the position
-Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
-Demonstrates good knowledge of information technology and applies it in work assignments
-Reports to internal and external clients in a timely and appropriate manner
-Organizes and prioritizes work schedule to meet client needs and deadlines
-Responds to client needs promptly

Core Competencies:
-Demonstrating/safeguarding ethics and integrity
-Demonstrating sound judgment
-Self-development, initiative-taking
-Acting as a team player and facilitating team work
-Facilitating and encouraging open communication in the team, communicating effectively
-Informed and transparent decision making
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
-Treats all people fairly without favoritism
-Demonstrates experience in gender equality.

Required Skills and Experience
-Secondary education with specialized/specific trainings in business administration/management

-Minimum 6 years of relevant experience as an assistant or in administration related post of which a minimum of 4 years on preparing and managing budgets and project finances;
-Previous experience on a similar role funded by EU a distinct advantage;
-Proven ability to oversee and manage budgets for complex projects with diverse range of partners;
-Experience in managing and monitoring grants and grantees a distinct advantage;
-Ability to network and liaise with relevant counterparts;
-Experience with UN financial systems a distinct advantage;
-Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

Language requirements:
-Fluency in both oral and written English. Fluency in oral written Albanian and/or Serbian is required.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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