GRANTS & CONTRACTS ASSOCIATE

Job Announcement

For External Use

Location: Pristina, Kosovo

Group/Practice/Unit: Education

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Summary of Position

IREX seeks a qualified Grants & Contracts Associate to support a five-year USAID-funded Private Sector-Led Workforce Development Activity in Kosovo. The activity will seek to harness the leadership of the private sector as a change agent to develop sustainable and innovative models to develop the Kosovo workforce in partnership with technical and vocational education and training (TVET) institutions.

Under the guidance of the Finance & Operations Manager, the Grants & Contracts Associate will support day-to-day tasks within the grants and contracts management office, always ensuring adherence to IREX and donor policies and procedures.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Kosovar residency/work authorization is required.
• Minimum of a Bachelor’s Degree in accounting, finance, or relevant discipline.
• At least 2 years of experience in finance compliance management, preferably on programs with significant grantmaking or subcontracting components.
• Experience working on USAID funded programs strongly preferred
• Knowledge of local laws, regulations and reporting processes.
• Demonstrated ability to track and manage partner budgets and alignment with donor regulations.
• Ability to follow oral and written instructions.
• Ability to read and interpret regulations and procedures and clearly communicate them to others;
• Ability to collect and input data into computerized databases and spreadsheets;
• Demonstrated research, analytical and presentation ability
• Ability to work independently and as a team member, take initiative, meet deadlines, and maintain flexibility; -
• Ability to make decisions and solve problems under pressure.
• Proven organizational skills and the ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize;
• Ability to plan, organize and prioritize work based on identified priorities.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Fluency and comfort (both oral and written) in English is required.
• Positive attitude and willingness to support and assist colleagues.

Your Daily Tasks

• Support the Grants & Contracts Officer and the Finance & Operations Manager with administrative tasks related to compliance and generating grants documents, as needed.
• Conduct initial processing of incoming proposals by:
  • Reviewing submissions for relevant requirements.
  • Perform initial data entry to relevant IREX tracking systems.
• Organize and maintain grantee documentation, including reports, correspondence, budgets and agreements.
• Communicate with project team to collect and share information to move project actions forward, as needed.
• Establish and maintain productive and collaborative working relationships with partners, grantees and program stakeholders, as applicable.
• Contribute to the activity’s reporting, knowledge management and information sharing.
• Track grantee budgets, expenditures and reports.
• Assist the Grants & Contracts Officer to prepare, advertise, distribute and provide feedback to grantees during evaluation of proposals, quotations or applications, analysis of cost and price factors, and negotiations.
• Work with project team to ensure all tasks are completed.
• Other duties as assigned.

Application submission instructions:

1. CV that emphasizes relevant experience for this assignment. Please include the country where you are currently located as well as countries/regions where you have experience, and relevant language skills.
2. Cover letter: Please submit a cover letter summarizing your qualifications and states. It should be to 1 page.

Use this Grants & Contracts Associate, Education Practice (NEW) | IREX Job Board (ultipro.com) to apply. This position is open until filled. For best consideration, apply by October 9, 2022

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled