Executive Assistant (f/m/d), full-time or part-time, 100% Remote (if you like)

We are bevuta IT, a technology company based in Cologne. Our team consists of tech-savvy and curious people from all over Europe and beyond. Together, we build and operate products like nora, the official emergency call system in Germany that can be used via mobile app. We also work to develop exciting digital products that make all our lives a little better.

Your role

In your role as Executive Assistant you will ensure the smooth running of bevuta IT for all non-technical matters. Working closely with our three-person management board called “the Captains” you will facilitate that decisions are turned into actions by keeping track of tasks and responsibilities and by supporting the other team members. In short, you will contribute to a diverse field of activities at bevuta and you will have the chance to develop yourself further in exchange with the team.

What is important to us

At bevuta, we truly believe in working as equals across the team - from interns to software developers to our captains. We value honesty, dedicated work and attention to detail.

The highest premise for our actions is rationality, because we want to do things right. It is important for us to question our own actions and to look at things from all sides. We do not adopt concepts from others if we have not fully understood them ourselves. We formulate concrete ideas instead of doing bullshit bingo. We work with well-substantiated facts instead of opinions. We do not take the path of least resistance, but fight for the best solutions. For a really good result, we go through walls if necessary - but what we don't like at all is stress. That's why we take the time to do things properly and don't rush. Unless one of the servers is on fire. And even though we place great emphasis on rational thinking: We are not robots. That's why we attach great importance to good cooperation and personal development, so that we can achieve ambitious goals together as a team.

We are big advocates of free knowledge and free software. Technologically, we therefore use open source and we run almost all our software ourselves. If there is not (yet) an adequate open source alternative, we work with market-leading applications such as Google Workspace, Figma and Testrail.

Does all this sound too good to be true to your ears? And at the same time, do you have lots of ideas in your head about how you can support our great team?

Then become part of our team now as "Executive Assistant (f/m/d)". It doesn't matter to us where you work from.

What awaits you with us

• You take over the planning, preparation, documentation and follow-up of appointments for our captains
• You could moderate our meetings, but you don't have to
• You conscientiously take care of research tasks and make initial assessments
• You create presentations for internal and external meetings
• You keep an eye on the various email inboxes and reply to messages
• You support us in the organization of internal events and take over the coordination of all participants and the communication with external partners
• You take care of the order management, e.g. for office materials and hardware
• You manage all to-do's in our project management software Redmine and take care of the maintenance of the tickets

What we want from you

• You have completed an apprenticeship, an academic degree (regardless of which one) or you feel comparably qualified and have at least 2 years of professional experience
• You are a real organizational talent - you work in a self-organized manner and are able to structure and priorities yourself and your topics in everyday (digital) life
• Thanks to your open nature and your ability to grasp things quickly, you are able to familiarize yourself with new topics and take on responsibility
• You always keep an overview even in stressful situations
• You are reliable, committed and flexible
• You bring a high level of attention and attention to detail to the table
• You enjoy dealing with the concerns of management and working with a large team at the same time
• You are a strong communicator and address things openly/directly
• You have a good grasp of English as well as German so that you can also communicate confidently with our international colleagues.
• You are open to new things and have a desire to develop yourself further

What we offer

• A responsible and varied role where you can learn and develop a lot
• Nice colleagues with whom you can work on exciting tasks in a friendly atmosphere
• We offer you a flexible working model: you can work remotely, in one of our offices in Cologne or Prishtina, or sometimes this way, sometimes that
• We provide you with a home office setup that meets your individual needs
• If you wish, you can get a company bicycle
• We allow you flexible working hours so that you can live your personal rhythm
• We offer 28 days' holiday per year
• We pay you a salary commensurate with the industry, your role and your qualifications

Do you like what you read? Then we would be delighted to receive your application at a[email protected]

If you have any questions in advance, you can of course also contact this email address first without applying and ask me further questions.

We look forward to seeing you!

Annika

People & Culture Manager

Administrative Coordinator (f/m/d) , full-time or part-time, also 100% Remote (if you like)

We are bevuta IT, a technology company based in Cologne. Our team consists of tech-savvy and curious people from all over Europe and beyond. Together, we build and operate products like nora, the official emergency call system in Germany that can be used via mobile app. We also work to develop exciting digital products that make all our lives a little better.

Your role

In your role as Administrative Coordinator you will ensure the smooth running of bevuta IT for all non-technical matters. Working closely with our three-person management board called “the Captains” you will facilitate that decisions are turned into actions by keeping track of tasks and responsibilities and by supporting the other team members. In short, you will contribute to a diverse field of activities at bevuta and you will have the chance to develop yourself further in exchange with the team.

What is important to us

At bevuta, we truly believe in working as equals across the team - from interns to software developers to our captains. We value honesty, dedicated work and attention to detail.

The highest premise for our actions is rationality, because we want to do things right. It is important for us to question our own actions and to look at things from all sides. We do not adopt concepts from others if we have not fully understood them ourselves. We formulate concrete ideas instead of doing bullshit bingo. We work with well-substantiated facts instead of opinions. We do not take the path of least resistance, but fight for the best solutions. For a really good result, we go through walls if necessary - but what we don't like at all is stress. That's why we take the time to do things properly and don't rush. Unless one of the servers is on fire. And even though we place great emphasis on rational thinking: We are not robots. That's why we attach great importance to good cooperation and personal development, so that we can achieve ambitious goals together as a team.

We are big advocates of free knowledge and free software. Technologically, we therefore use open source and we run almost all our software ourselves. If there is not (yet) an adequate open source alternative, we work with market-leading applications such as Google Workspace, Figma and Testrail.

Does all this sound too good to be true to your ears? And at the same time, do you have lots of ideas in your head about how you can support our great team?

Then become part of our team now as "Administrative Coordinator (f/m/d)". It doesn't matter to us where you work from.

What awaits you with us

• You take over the planning, preparation, documentation and follow-up of appointments for our captains
• You could moderate our meetings, but you don't have to
• You conscientiously take care of research tasks and make initial assessments
• You create presentations for internal and external meetings
• You keep an eye on the various email inboxes and reply to messages
• You support us in the organization of internal events and take over the coordination of all participants and the communication with external partners
• You take care of the order management, e.g. for office materials and hardware
• You manage all to-do's in our project management software Redmine and take care of the maintenance of the tickets

What we want from you

• You have completed an apprenticeship, or an academic degree (regardless of which one) or you feel comparably qualified and have at least 2 years of professional experience
• You are a real organizational talent - you work in a self-organized manner and are able to structure and priorities yourself and your topics in everyday (digital) life
• Thanks to your open nature and your ability to grasp things quickly, you are able to familiarize yourself with new topics and take on responsibility
• You always keep an overview even in stressful situations
• You are reliable, committed and flexible
• You bring a high level of attention and attention to detail to the table
• You enjoy dealing with the concerns of management and working with a large team at the same time
• You are a strong communicator and address things openly/directly
• You have a good grasp of English as well as German so that you can also communicate confidently with our international colleagues.
• You are open to new things and have a desire to develop yourself further

What we offer

• A responsible and varied role where you can learn and develop a lot
• Nice colleagues with whom you can work on exciting tasks in a friendly atmosphere
• We offer you a flexible working model: you can work remotely, in one of our offices in Cologne or Prishtina, or sometimes this way, sometimes that
• We provide you with a home office setup that meets your individual needs
• If you wish, you can get a company bicycle
• We allow you flexible working hours so that you can live your personal rhythm
• We offer 28 days' holiday per year
• We pay you a salary commensurate with the industry, your role and your qualifications.

Do you like what you read? Then we would be delighted to receive your application at [email protected]

If you have any questions in advance, you can of course also contact this email address first without applying and ask me further questions.

We look forward to seeing you!

Annika

People & Culture Manager