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Company Name

TEAM – DAI Global LLC

Phone Number

Company Place

Prishtinë

SENIOR FINANCE AND ACCOUNTING OFFICER

SENIOR FINANCE AND ACCOUNTING OFFICER

Information

Publish Date

21.05.2019

End Date

31.05.2019

Categories

Financa

Job Places

Prishtinë

Job Description

SCOPE OF WORK

TRANSPARENT, EFFECTIVE AND ACCOUnTABLE MUNICIPALITIES (TEAM) ACtivity

Enter Position Title HereSenior Finance and Accounting Officer

Proposed Personnel

TBD

Position

SENIOR FINANCE AND ACCOUNTING OFFICER

Period of Performance On/About (From – To)

Click here to enter FROM date.June 1, 2019

January 10, 2022

Maximum Level of Effort

Full Time

Base of Operations

Pristina, Kosovo

position reports to

TBD

  1. Project Background:

Through the Kosovo TEAM Activity, the DAI team will support USAID/Kosovo to address corruption at the municipal level by increasing the transparency and effectiveness of municipal procurement systems. DAI will focus on the following three program components:

  1. Develop, refine and roll out models for transparent and accountable municipalities;
  2. Engage the central level in addressing municipal corruption within the procurement process; and
  3. Enable civil society to track and expose corruption.

DAI will identify and work extensively in five municipalities to champion anti-corruption reforms. In addition, DAI will work with select entities within the Government of Kosovo (GOK) that are relevant to addressing corruption at the municipal level. Furthermore, DAI will provide sub-contracts or grants to national-level Civil Society Organizations (CSOs) which will monitor all 38 municipalities in areas such as procurement and recruitment while ensuring greater citizen engagement, especially in rural areas.

  1. role’s Purpose:

The Senior Accounting and Finance Officer will provide accounting and financial analysis support to the respective project offices and will ensure submission of financial reports based on internal deadlines and contractual financial reporting requirements. This position will be responsible for recording costs and day-to-day general accounting, accounts receivable/payable, payroll, staff compliance with timekeeping policies and procedures, compiling backup documentation for all project related transactions, and ensuring all appropriate reviews and approvals are documented. He/she will ensure timely processing of invoices, cash advances and reimbursements, checks and wire transfer payments, risk management, and monthly bank reconciliation reports. He/she will ensure timely and accurate payment and reconciliation of travel advances and reimbursement for staff and travel partner, support internal and external audits, assuring all backup documentation is audit ready, monitoring and submitting advances commitments and grant reports as applicable. The Senior Accounting and Finance Officer may perform any other related duties as assigned by Chief of Party.

  1. Objectives and Duties

     Financial Reporting

  • Prepares and submits monthly reconciliation reports for review
  • Monitors and reports on partner/vendor payment schedules and obligations
  • Prepare information for any contractual financial reporting requirements
  • Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner
  • Develops and submits other project reports necessary and based on registration requirements to local authorities
  • Prepares and submits all VAT exemption letters to USAID on behalf of the projects and counterparties, i.e., grantees and subcontractors
  •  

   Audit

Prepare documentation for internal and external audits

  • Supports responses and actions to internal audit comments
  • Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
  • Performs regular spot audits on project’s files.
  • Ensures backup documentation is uploaded to relevant system according to set deadlines
  • Corrects any findings as instructed from the internal audit team or DAI home office spot checkers as they are done in continues basis

     Policies & Procedures

  • Ensures that accounting policies and practices are carried out in accordance with local laws and GAAP standards
  • Ensures that accounting policies and practices are carried out in accordance with USAID/DAI standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.

   General Accounting/Financial Management

  • Initiates wire requests for field project implementation
  • Verifies vendor invoices for accuracy
  • Verifies accuracy of expenses, and project accounting codes
  • Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
  • Ensures request for payments have appropriate approvals
  • Ensures the timely deposit of cash receipts
  • Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
  • Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
  • If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
  • Ensures the safeguard of bank checks, cash receipts, and petty cash
  • Prepares, reviews, and submits project cost data prior to sending to DAI Washington
  • Responsible for maintaining file management systems for soft and hard copy documentation
  • Supports periodic cash counts

     Payroll

  • Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate. Reviews employment agreement and modifications
  • Ensures the timely and accurate processing of all payroll transactions, assuring compliance with established employment agreements and modifications.
  • Tracks and monitors leave balances and liability payments. Ensures staff compliance with timekeeping policy and recordkeeping

     Financial Systems

  • Uses field accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly
  • Communicates with home office system support teams on troubleshooting technical issues
  • Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation

4.         Qualifications

  • B.A. Degree in Accounting, Finance, Business Administration or equivalent
  • Senior Accountants will have 5+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 4 years’ experience managing USAID funded projects
  • Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to the time sensitive inquiries
  • Experience with enterprise accounting software, and Microsoft office suite
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required

5.   How to Apply

Interested individuals must be submitted their detailed CV outlining their educational qualifications, motivation letter and other documents: certificates, diplomas and letter of reference if available. Please add Job Title in the subject line of your email. Mentioned documents should be submitted in electronic format to KosovoTEAM_Recruitment@dai.com no later than 4 p.m. Kosovo local time on May 31, 2019. This engagement is combination of partial office and desk research activity.

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