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Financial and Administrative Assistant

Financial and Administrative Assistant


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Job Description

Open Call for Financial and Administrative Assistant

  • Announcement Date: 21.08.2019
  • Post Title: Financial and Administrative Assistant
  • Duty Station: Peja
  • Duration: 12 Months with possibility of extension 
  • Working time: Full time (40 hours/week)
  • Closing Date: 13.09.2019

Background of the organization 

Anibar is an organization formed by a group of young people who have demonstrated their enthusiasm and vision to promote animated film culture in the last ten editions of the festival, also demonstrating the capacity developed to host major events. Anibar has invested in youth and children's development capacity through trainings, workshops, debates and other activities that enable all Balkan artists to increase their visibility internationally. Anibar has a special focus on three main programs Civic Education, Culture Development and Film Production.


  • In cooperation with the Project Managers draft and foresee the plan for expenses on a monthly basis
  • Preparation of monthly financial reports and send to the respective donors 
  • Execution of monthly salaries and other expenses of the organization on timely manner 
  • Execution of obligations to tax authorities and overall knowledge of the existing financial legislation
  • Advanced knowledge on budget project proposal drafting 
  • Advanced knowledge on procurement procedures 
  • Ensure constantly that accounts, financial books, administrative matters and data are kept up to date and in accordance with Anibar's financial and operating manual
  • Maintenance of the existing database of expenses 
  • Work closely with the project team to coordinate efforts within the team and with partners to deliver activities to deadline and on budget
  • Verify transactions that comply with the policies and procedures set out in the Work Manual
  • Preferable knowledge on the use of QuickBooks Software and maintenance of petty cash 
  • Drafting contracts for staff
  • Other duties related to the position


  • Minimum 1 year relevant experience working with national and international donors/projects or organizations 
  • Mandatory knowledge of Albanian and English language
  • Able to work independently and responsibly under pressure
  • Able to adapt in a dynamic and multi-cultural environment 
  • Demonstrated high level of professionalism
  • Recognized University degree, preferably in a relevant field

How to apply

To apply, please send the following documents to info@anibar.com 

  • Curriculum Vitae;
  • Motivational letter (specifying, your relevant qualifications for this specific position)
  • All relevant diplomas or certificates related to the position 
  • 2 reference contacts from the previous job experience 

All documents must be submitted in English. If not they will not be considered.

Please use Financial and Administrative Assistant – Application as the subject of your email.

Short listed candidate will be contacted via email. No phone calls are accepted.

Deadline for application 13.09.2019