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Company Name

OSCE Mission in Kosovo

Phone Number

+381 38 500 162

Company Place


Office Assistant

Office Assistant


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Job Description

Issued by: OSCE Mission in Kosovo
Vacancy number: VNKOSG02254
Vacancy type: Local Contracted
Field of expertise: Democratization
Grade: G4
Number of posts: 1
Duty station: Mitrovicë / Mitrovica
Date of issue: 10 March 2020
Deadline for application: 31 March 2020 - 23:59 Central European Time (CET/CEST)

Tasks and Responsibilities
Under the direct supervision of the Senior Democratization Officer and the overall supervision of the Regional Centre (RC) Director, the incumbent will provide programmatic assistance, translation/interpretation, and secretarial services to the implementation of the Field Support Section tasks. The incumbent will perform his/her tasks in one of the five RCs:
-Assists and supports the respective Field Support Section staff in their daily duties by executing logistical arrangements for monitoring, advocacy actions, projects, workshops, conferences and trainings; liaises with Sections in the HQ and in the field to facilitate the implementation of programmatic activities; organizes seminars including the preparatory work;
-Collects, reviews and sorts incoming mail, providing background files and information;
-Dispatches outgoing mail, sends messages via electronic mail facilities;
-Is responsible for organizing the office files including: specifying the list of files in order to make them available to the staff; checking and updating files; maintaining and updating files of reports, cases, other confidential related issues, correspondence and other relevant material; classifying and coding material being filed; when required attends meetings and drafts minutes;
-Schedules appointments for the Senior Democratization Officer and the Programme Officer;
-Arranges and co-ordinates meetings, notifying participants of time, date and subject matter;
-Ensures the availability of office supplies (stationery, computer material); arranges for the procurement of material needed; if needed, arranges her/his transport in co-ordination with the Transport Office;
-Searches for the information and background documentation required by the Senior Democratization Officer and the Programme Officer as requested;
-Drafts reports and correspondence in English on the basis of the instruction received from the Senior Democratization Officer and the Programme Officer and/or on the basis of the knowledge of the work; prepares summaries of relevant meetings, documents;
-Accompanies the Senior Democratization Officer and the Programme Officer, if applicable, to provide interpretation services (consecutively and simultaneously) from English into Albanian and/or Serbian and vice versa during meetings, conferences, seminars, round table meetings, etc.;
-Translates texts and documents of various kinds (legal texts including laws, decrees, administrative decisions, incoming and out coming both official and informal communications;
-Performs other duties as assigned.

Necessary Qualifications
-Completed secondary education
-Minimum three years of relevant working experience with governmental, inter-governmental, International Organizations or civil society organizations in secretarial, record keeping, editing, research of information and report writing
-Project support experience and practical experience in translation/interpretation
-Computer literate with practical experience with Microsoft packages
-Excellent written and oral communication skills in English, and in local languages. Knowledge of other regional languages as an asset

Remuneration Package
Monthly remuneration, subject to social security deductions is 908.92 Euro/month. Social benefits will include participation in the OSCE Group Insurance Plan (Health, Life, Accidental Disability and Temporary Incapacity Insurance) and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

In order to apply for this position you must complete the OSCE's online application form, found under https://jobs.osce.org Applicants are encouraged to use the online recruitment and only fully completed OSCE applications will be accepted. However, if you have technical difficulties with the system you may use the offline application form found underhttps://jobs.osce.org/resources/document/offline-application-form and forward the completed form quoting the vacancy number by e-mail to: Recruitment.OMiK@osce.org In line with your qualifications please indicate preference to one or more field of expertise listed above (while using the online application the field of expertise preference can be indicated in the cover letter part). Kindly note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language would not be considered. The  OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.