JOB SUMMARY:

USAID’s Property Governance Activity, a five-year activity, implemented by Tetra Tech ARD, aims to improve the property rights system in Kosovo to reduce corruption, increase women’s empowerment, and improve formal property rights and investments in real property. The Activity, in partnership with civil society, the private sector, and other local actors will contribute to advancing locally led development.

Under the direct supervision of the Chief of Party, the Director of Administration and Finance (DAF) is responsible for managing the overall financial, human resource, and administrative aspects of the Kosovo PGA activity. The DAF will play a critical role in ensuring that adequate and appropriate internal controls are in place to meet generally recognized accounting standards and maintain full compliance with all USAID administration and reporting requirements.

MAIN RESPONSIBILITIES AND TASKS:

• Manage the overall functions of the Administration and Finance team.
• Supervise the work of the Accountant and Operations Manager and serve as back-up during their absence.
• Work in close collaboration with the Chief of Party, and other PGA staff on monitoring the project budget and expense planning.
• Serve as the Human Resources focal point by collecting all documents and filling out contracts and agreements for STTA’s, and short and long-term staff.
• Manage HR records for each employee including employment contracts, employment evaluation forms, employment forms and documents, and annual leave.
• Ensure staff timesheets are completed and processed.
• Ensures travel expense reports are properly completed and outstanding cash advances for travel are reconciled.
• Maintain and update the list of in-country staff and key contacts list.
• Manage project property in compliance with USAID and Tetra Tech ARD Home Office guidelines and regulations, including submission of monthly and other periodic reports.
• Maintain Tetra Tech ARD inventory control system and carry out annual property physical inventory verification on the contract anniversary date.
• Ensure compliance of project operations with USAID, the Government of Kosovo, and Tetra Tech ARD Home Office administrative policies and guidelines.
• Ensure Tetra Tech's Business Registration is updated/renewed on an annual basis, in conjunction with the Tetra Tech PGA Team.
• Oversee all financial reporting to ensure compliance with Tetra Tech ARD, USAID, and Government of Kosovo formats, requirements, and scheduling.
• Supervise the management of local and foreign currency accounts.
• Ensure transactions are appropriately recorded in QuickBooks and ensure Tetra Tech ARD's accounting and procurement standard procedures and policies are properly implemented.
• Ensure compliance with USAID and Tetra Tech ARD procurement regulations and processes, consulting with the home office to maintain compliance with Tetra Tech ARD's Procurement Handbook procedures.
• Approve financial requests and/or sign liquidations in the absence of and when authorized by the COP.
• Develop appropriate and relevant documentation for and supervise the proper implementation of all financial and administrative policies and procedures.
• Understand procedures for procuring goods and services consistent with all relevant USG and Tetra Tech ARD policies and procedures.
• Ensure that transactions are appropriately recorded in QuickBooks and ensure Tetra Tech ARD accounting and procurement standards, procedures and policies are followed and implemented.
• Maintain and update accounting and financial control systems in accordance with U.S government regulations (expenses are reasonable, allowable, and allocable).
• Oversee the project’s Financial Accounting System including managing cash flow, tracking expenditures, and preparing monthly financial reports.
• Oversee the closing of monthly local accounts to ensure compliance with Tetra Tech ARD schedule.
• Ensure correctness and completeness of finances and administration filing system per Tetra Tech ARD guidelines.
• Ensure that the project office is following established financial and administrative project systems and procedures.

QUALIFICATIONS: (MINIMUM REQUIREMENTS)

EDUCATION: University degree in accounting, finance, business administration, or other relevant discipline.

WORK EXPERIENCE: Minimum of ten years’ working in administration and finance with international organizations providing contractual technical assistance and Human resources services.

SKILLS: A minimum of two years’ working experience in a senior supervisory role. This work experience must comprise considerable familiarity with accounting, payroll, and human resources. Experience working for a USAID project in a similar role is preferred. Must be computer literate in Excel and QuickBooks. Excellent organizational skills. Ability to work under pressure, multi-task and efficiently respond to the needs of the project staff. Demonstrate the ability to communicate clearly and effectively with all levels of staff. Excellent interpersonal skills, including patience, diplomacy, willingness to listen, and respect for colleagues. Ability to work individually and as part of a team

LANGUAGES: Fluency in written and spoken English is required.

To be considered applicants must submit the following as part of the process:

Cover Letter and CV in reverse chronological format

Apply by email at: [email protected]

Applications will be accepted on a rolling basis. For best consideration apply by November 10th, 2023.

Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay the processing of your application or remove you from consideration.

No phone calls will be accepted.

At Tetra Tech, health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.