VACANCY NOTICE

Project:

Together Advancing Kosovo’s Training and Employment within the Education Sector (TAKE)

Caritas Switzerland (CaCH) Country Office for Kosovo is seeking an enthusiastic and qualified candidate for the position of

Project Assistant (PA)

Under the supervision of the National Project Manager (PM), the Project Assistant will support the implementation of the Project “Together Advancing Kosovo’s Training and Employment within the Education Sector” (TAKE), in line with Caritas Switzerland rules and regulations and donors’ requirements.

Position summary:

The PA will support the implementation of activities planned under the project TAKE, in line with the given intervention as described in the approved project document.

The start of employment - May 2023!

Main responsibilities:

• Support the project manager (PM) in preparation of project documents in collaboration with partners; furthermore, enables regular communication with project partners and all stakeholders;
• Provide technical assistance to the PM in the development and implementation of a monitoring system; and review on regular basis project details, deliverables and scheduled as per the project implementation plan; monitor personally in the field on a regular basis;
• In consultation with the PM, support the organization of capacity development initiatives, conferences or workshops and provide technical inputs during different events and workshops;
• Support with drafting administrative necessities of project implementation;
• Support the PM in the realization of planned activities, review of the partners' reports, prepare field or activity reports, and recommend adjustments to improve project implementation;
• Provide support to the PM in preparation of the monthly report, briefing notes, meeting minutes, etc.
• Support the Project team in all data collection, analysis, and learning activities to help ensure accountability and efficiency from start to finish of the project. S/he will provide technical field support on the monitoring work;
• Maintain written track record of all project-related communication and agreements, and ensure that all project documentation is stored in IT System;
• Oversee the process for procurement of goods and services related to the project activities and ensure that all documentation is stored in IT System;
• Conducts other activities as requested by the PM or as deemed necessary within the framework of the Caritas Switzerland Mission in Kosovo;

Requirements:

• Bachelor degree (social science, pedagogy or related field) or equivalent, Master degree is an asset; [ZB1]
• Minimum of two years of experience in administrative assistance in projects in the field of education, income or a related field;
• Experience in implementing, monitoring and evaluating development projects is an advantage;
• Experience in collaboration with International NGOs, Government Institutions and other stakeholders in working with education, income, or related fields;[ZB2] Experience with working education is an asset;
• Advanced skills in planning, written and oral communication, facilitation, and coordination;
• Excellent knowledge of English (both written and spoken);
• Fluency in at least one local language (Albanian or Serbian); Knowledge of a second local language is an asset;
• Very good skills in MS Office applications (Word, Excel, PowerPoint);
• Working experience with International Organisations or NGOs is an asset;
• Experience with organizational development, gender mainstreaming and conflict-sensitiveness is an asset;
• A valid driving license;
• Willingness to travel throughout Kosovo and internationally;

Application

Send your application latest by 21.04.2023 via email to [email protected] with CC to [email protected] indicating “Project Assistant TAKE” in the subject line.

Please provide a:

1. Motivation Letter
2. Updated Curriculum Vitae (CV) in English with details of your qualifications, experience, present position and remuneration, the earliest date of availability
3. Contact info of three References

Qualified candidates from minority communities are encouraged to apply!

Note that applications without a Motivation Letter or CV may not be considered for shortlisting. Only shortlisted candidates will be contacted!

Employment for this position is subject to funding and final project approval of Caritas Switzerland.