The Integrated Health Services (IHS) project, funded by the Swiss Agency for Development and Cooperation (SDC), is supporting the implementation of the national health sector reform agenda.

The four-year project, will focus on secondary healthcare and its interlinkage with primary health care in Kosovo, ensuring qualitative, affordable, and integrated care to patients with Non-Communicable Disease conditions with a special focus on vulnerable population groups. The project is implemented by the Swiss Tropical and Public Health Institute.

The IHS project is seeking applicants for the following position:

Administrative Officer

Job summary:

To provide administrative and logistic support to project management in relation to planning, implementing and evaluating all project interventions and activities.

Key responsibilities:

• Support the Team Leader, and Deputy Team Leader to plan, implement and evaluate activities in compliance with the agreed annual project plans;
• Establish and maintain relevant administrative routines, in accordance with the office manual;
• Establish and maintain all project files and archives ensuring that all important documents are kept electronically and in hard copy and maintain project records;
• Ensure efficiently, cost-effective IT systems are in place, which meets project requirements;
• Negotiate and manage, within the given limits of responsibility, all framework contracts for the implementation of project activities ensuring value for money and full compliance with the project’s procedures;
• Oversee inventory and maintenance of project assets;
• Manage Logistics Officer and Support Officer to ensure they are able to perform their functions;
• Ensure that internal and external communication systems function effectively and efficiently
• Organization of project meetings and produce minutes of meetings where necessary. Assist in translation of documents and during meetings as required;
• Assure administrative and logistic support for health service training programs and for implementation of the project research agenda, when applicable;
• Oversee the overall maintenance of the office premises, facilities assets, and equipment and ensure that these are secured and efficiently utilized;
• Responsible for documentation and recording of fixed assets of the project;
• Ensure adequate and ongoing insurance coverage as specified for particular items in the office manual;
• Maintain adequate office supplies and other supplies needed for project implementation;
• Ensure planned preventive maintenance is carried out to a high standard, according to operating procedures, and with minimum disruption of program activities;
• Ensure that accidents and insurance claims are properly handled.

Key competencies:

• University degree/documented experience in Business Administration/Human Resources, a Master’s Degree in Business Administration is preferable;
• Minimum of 10 years of work experience as administrator/finance officer or office manager in project implementation with international NGOs or development agencies;
• Knowledge of programme planning and reporting procedures;
• Demonstrated ability to work in a changing, multi-cultural environment and to establish harmonious and effective working relationships and teambuilding;
• Work experience with Ministries and decentralized public authorities;
• Excellent oral and written communication skills in English, Albanian and Serbian;
• High-level skills in core IT applications, particularly MS Office;
• High level of commitment to the principles of development and cooperation and to the organizational and programmatic goals of the project;
• Full driving license and willingness to travel as required.

This is a full-time position, open only to national experts.

We encourage qualified candidates to submit their electronic application in a PDF version, which has to contain the following documents: 1) Cover Letter 2) Curriculum Vitae (it is recommended it is revised and adapted according to this application context); 3) Three references related to prior employment history. Contacts, that could possibly be contacted about your application, should contain the following info: name, institution, email and phone number. 4) Supporting documents (certificates, diplomas etc.) related to specific skills and competences requested by the position.

The application must be sent to [email protected], and the subjectof the email should contain

Name & Last name – Title of position. All documents should be in English.

If you require any further information about this application, feel free to contact Dr. Fabian CENKO, the Team Leader of the project ([email protected]).

The closing date for submission of applications is 15th October 2022.

Only short-listed candidates will be contacted.