Contracts & Procurement Specialist

Spaxel owns, operates, and develops real estate projects leveraging technology & innovative operating models to create distinctive residences.

We are a young and lean team. In Prishtine we employ a centralized back-office handling tenant support, marketing, leasing, procurement, accounting, IT, interior design, and architecture.

Our Prishtina talent has years of experience in residential and commercial real estate development and operations. Extended time-zone working hours allow us to effectively respond to issues around the clock. Our young and energetic team manages our properties, people, tenants, and vendors digitally and our deployed technology allows us to run operations smoothly.

Job Summary

The contracts & procurement specialist will primarily focus on assisting the company needs in administering the contract’s insurance-related matters and the company needs for material and goods supply. Candidates must possess superior attention to detail, along with excellent English communication and analytical skills, with a great eye for detail, additionally, candidates must show deep negotiation skills with the intention to always aim for the ‘best price for the best quality’ purchasing. Candidates must be proactive, creative thinkers, and have a team-oriented mindset.

Key Responsibilities

• Ensures that all company activities are accompanied by legal documentation.
• Communicates effectively with all parties involved in the company to successfully complete contract processes.
• Develops and maintains detailed contracts reports with attention to punctuality and preparation to work upon arrival.
• Prepares contracts involving agreements with subcontractors and third parties.
• Collects relevant data as well as performs and coordinates specific tasks of the department, such as organizing conference calls, meetings.
• Respond to contractual and commercial queries principally from internal stakeholders including project managers.
• Ensures that the contractor complies with legal requirements and government rules.
• Contributes to the development and continuous improvement of the contracts administration process.
• Assists the team leader in other administrative tasks on a daily basis.
• Support the contract lead in all aspects of day-to-day contract management.
• Establish sound and reliable relations with different company suppliers/vendors and build effective supply chain partnerships.
• Research construction, furnishing items, audio-visual, and security items, and secure quotes/proposals to support the company’s ongoing and upcoming projects.
• Procure and monitor all orders from initial phase until final delivery.
• Generate regular status reports on all purchase orders.
• Maintains records and follow-up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• Administering the online purchasing systems. Reviewing all quotes/agreements to achieve ‘best price/best quality’ purchasing. Follows up on orders to ensure that materials are shipped and delivered on promised dates.
• Analyzing and reporting to the senior management for the progress on the procurement scope of work.
• Preparing and processing the procurement log in accordance with Architectural drawings for purchases.
• Making recommendations and advising senior management on all purchasing issues, maintaining records of supplier contracts, agreements, goods ordered received.
• Other duties as assigned by the supervisor.

Job Requirement

• Bachelor's degree in Law; Economics or Business Management is preferred.
• 3+ years prior experience in a contracts & procurement administration role or a related field.
• Ability to clearly articulate company needs and requests about materials and goods to the suppliers.
• Sound knowledge of contract law and accounting principles.
• Strong negotiation and mediation skills.
• Superior attention to detail to spot inconsistencies.
• Previous experience in customer service and strong communication skills.
• Ability to work productively independently and in a team.
• Exceptional analytical skills and problem-solving abilities.
• Strong organizational and time management abilities.
• Excellent verbal and written English communication skills.
• Computer software skills including Microsoft Office tools.
• Availability to work from 14:30 – 23:00 from Monday to Thursday and 12:30 – 21:00 on Fridays.

Figures

Position:                   Contracts & Procurement Specialist

Location:                  Prishtine

Salary:                       Competitive

Contract:                  According to the Kosovo Labor Law

Deadline:                  21.07.2022                      

Instructions for applying

Applicants should send their CV in English to [email protected].

In the subject line, please specify the position you are applying for “Contracts & Procurement Specialist”. Spaxel will contact only short-listed candidates.