Terms of Reference

For contracting a company or individual consultant for the Developing of Donor – Database/Document/Manual with information on potential donors – supporters for the green businesses led/managed by women. 

   I.          Background

The We Effect funded project “Active Development and Empowerment of NORDK” aims at at strongly empowered Network that could position the interests of the member organizations and their beneficiaries higher in the development agenda of the local and central governments.

This project will affect the empowerment of the NORDK through activities and actions taken. Empowerment of the Network practically means empowerment of overall capacities to address, promote, advocate and lobby for ideas, policies that promote the advancement of the rural development sector and enable practitioners of this sector to be the voice of the community.

Being committed in providing technical support to rural development practitioners mainly represented by rural development activists and farmers, NORDK is searching for capacitated consulting company or individual consultant who will develop a donor-data base document / manuale with information on potential donors – supporters for the green businesses led/managed by women.

II.          Objectives and scope of the service

The overall objective of the assignment is Developing of Donor Database document/ manual, with information on potential donors, supporters for the green businesses led / managed by women.

Tasks and responsibilities:

• The company/consultant will work in close cooperation with Project Manager and with executive staff of NORDK;
• Prepare a Donor Database with information’s on potential donors – supporters for the green businesses led/managed by women.
• The Database should contain the clear information about the mission of donor / agency, contact details, scope of work, their strategy (if it’s applicable), grant schemes and any other relevant information related to their approach to other potential partners / organizations;
• The Database could be prepared as excel format with possibility of updating;
• Database / Document should be prepared in English or in Albanian language;

III.        Duty Travel and Accommodation

The service is not considering travel.

 IV.   Coordination and Reporting

The indicative date for starting he assignment is 02 September 2022.

The selected company or individual consultant will be in direct contact with the staff of NORDK’s ADEN project. The selected party will also be responsible to report to the Executive Director , Afrim Sharku  ([email protected]) verbally or in written form depending on the requirements.

The proposal should also include the officer in charge for communication with NORDK staff.

 V.       Qualifications and requirements

The applicant should meet the following criteria:

• University degree in economy or other applicable educational background.
• At least 5 years of experience in similar assignments.
• Experience in supporting and working with CSO or organizations – structures with membership;
• Good knowledge for the work and activity of the different Donors or funding agencies in Kosovo. 
• Experience in working with international donor community will be considered as an asset.
• Previous positive experience in working with NORDK will be considered as a strong asset;
• Proficiency in Albanian and English language.

The contracted consultancy/training provider will be obliged to perform the following competences:

• Demonstrates integrity and fairness by modelling NORDK’s values and ethical principles.
• Demonstrate professional competence and conscientious and efficient in meeting commitments.
• Observing deadlines and achieving results.

VI.      Application procedure

The deadline for submission of offers is 30 August 2022.

Interested companies-service providers should  submit the application to: [email protected] (cc. to afrim.[email protected]) or deliver the  hard copy documentation to the NORDK office on the following address: Street UCK, 21000 Rahovec, Kosovo.

The application should include the following documents:

• For companies: Business documentation (registration certificate) and CV of proposed consultant and Financial Offer
• For individual consultants: CV Resume and Financial Offer
• Financial offer should be provided in EUR, VAT included.
• Any questions or need clarification related to the TOR, should be submitted to: [email protected] and Cc: afrim.[email protected] not later than
• 27 August  2022.

VII.      Evaluation of the offers

The incomplete applications are not going to be taken into consideration and are not going to be subject to further evaluation.. The evaluation of offers will be based on the “best value for money principle” by using a weighted scoring method to evaluate the combination of the applicants’ qualification (70%) and financial proposal (30%).

VIII.      Terms of payment

The payment is expected to be done based on the invoice (for company) or for consultant directly to the active bank account. In case of individual consultants, taxes and contributions will be applied within the agreed amount.

Advance payment is not considered.

The overall amount for 8 working days for the assignment is 920  Euro.  

VIII Declaration of relationships

[The Applicant shall describe if their organization/employees have any business or personal relationships with closely associated party from We Effect, its Regional Office in Skopje, its governing bodies and employees or with similar bodies/persons of the Client [the Organization publishing this ToR]. 

Closely associated party (persons, physical or legal) as per We Effect’s definition is considered person who has the possibility to exert control over, or significant influence on, the other person when it comes to financial and operative decision-making concerning an activity. The purpose of the Declaration is to disclose such information which makes the application and evaluation process more transparent and supports the bids in its relevance according to conditions on the open market.]