Logistics Assistant

Employer: Norwegian People s Aid - Kosovo

Deadline for applications: Friday, November 22, 2024

Starting date: January 2025

Contract Period: until 31 December 2025 (renewable depending on donor funding)

Full time position

Salary: As per NPA Salary Scale

Location: Mitrovica, with travel to other areas as required

JOB DESCRIPTION

Responsibilities:

The Logistics Assistant (LA) provides operational support in terms of logistics issues as required. Report to and coordinate with Senior Logistics Officer on a regular basis on logistical work. The LA is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.

General responsibilities:

Reporting to the Senior Logistics Officer, the role of the Logistics Assistant is:

• Implement logistical activities in NPA project, include. Procurement, warehouse and material planning.
• Promote adherence of NPA guidelines and provide input to the development of local systems for internal control.
• Process local requisitions and procurement.
• Control general stock balances, inventories, stock re-supply and distribution.
• Follow up dedicated Teams and inventories.

Detailed Responsibilities:

• Process all field requests and related local procurement in a timely manner.
• Keep accurate and up to date logistical records relating to procurement, issuance and destination for materials (Field request, RFQ, PO, GRN, GIN, TDI)
• Coordinate with teams for goods issued and good received.
• Coordinate with team leaders to have good plan for consumable or other running items request needed for operations
• Manage warehouse by updating bin card to track and follow up items in and out.
• Updating excels store report.
• Keep accurate and up to date inventories of any stock held and replenish and distribute in line with the programmer’s requirements.
• Identifying dead stock and disposal on quarterly basis.
• Coordinate with Senior Logistics Officer projects and be in charge of processing procurement in a good manner as assigned.
• Work with suppliers to fill the supplier document dossier.
• Translating when it is required.
• Work flexible hours as required.
• Create a smooth working relationship with other departments to be supported where an efficient exchange of information and feedback to respective line managers is a critical component.
• Report to and coordinate with the Senior Logistics Officer on a regular basis on logistical issues and internal routines.
• Any other task assigned by responsible officer

Perform other duties as assigned by line manager.

Requirements:

• Relevant education, preferably University graduate bachelor level.
• Minimum two (2) years professional experience in Logistics.
• Good communications and coordination skills.
• Ability to work independently, and in a dynamic team.
• Good analytic and innovative skills.
• Excellent interpersonal skills and abilityto work in a multi-cultural setting.
• The ability to work under pressure and adapt to diverse and complex work culture environments is necessary.
• Good English and Albanian language skills, both written and verbally, Serbian language is an advantage.
• Clean Court record is required.

Submission guidelines:

CV with a Cover letter in PDF format, outlining the candidate’s motivation and competencies, and having the name of the candidate should be sent with the email subject “Logistics Assistant Job Application” to emepus459@npaid.org with copy to clausn@npaid.org and ArdianaS@npaid.org no later than Friday, November 22nd, 2024.

If you have any question contact on e-mail address emepus459@npaid.org and copy: clausn@npaid.org Applications received after this deadline will not be considered.

Shortlisted candidates will be notified of the exact time and place of the interview individually.