Programme Coordinator (KOS22.583) - b)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Policy & Political roles)

Job Subcategory

CSSF (Conflict, Stability and Security Fund)

Job Description (Roles and Responsibilities)

The British Embassy in Pristina, Kosovo, is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a full-time Programme Coordinator.

Integrated within Programmes, Economy and Governance Section, the main role of the job is to coordinate various UK funded programmes in Kosovo and the region, ensure strong policy alignment with UK objectives, and effective project management to make a significant contribution to sustaining a secure, peaceful and prosperous Kosovo.

This is an exciting and challenging new role. The successful candidate will report to the Head of Programmes, Economy and Governance Section, but will be exposed to coordinating the project work of all Embassy policy and programme teams. As such, willingness to work with others, strong project management skills, knowledge of the Kosovo context and good verbal and written communication skills are crucial to the role. In addition, this role requires a person who is well organised, innovative, flexible and with a ‘can do’ attitude.

Respect, Creativity and Expertise are Embassy values. This is an excellent opportunity to work in a supportive team in an international environment.

Roles and responsibilities:

• Coordinate the delivery of strategic project interventions as part of the UK programme for the Western Balkans in line with UK priorities. This will involve working on bilateral projects and multi-country initiatives with partners across the region;
• Lead on effective programme governance at the country and regional level, to support delivery of the Embassy’s Country Plan and UK priorities for the Western Balkans;
• Ensure efficient and effective governance and financial reporting of the Embassy’s project portfolio in line with relevant Operating Frameworks and value for money;
• Lead for effective project documentation – ensuring that terms of reference, procurement frameworks and project bids are accurate and support the Funds delivering against Embassy objectives;
• Lead on the Monitoring, Evaluation and Learning, ensuring robust Theories of Change and keeping regular track of Outcomes and Impact;
• Provide accurate and timely narrative reporting and updates on project delivery, responding to London requirements;
• Support Embassy teams in scoping for project activities, liaising with a wide range of stakeholders: including project implementers, beneficiaries, London programme team, UK government partners and regional UK embassies;
• Organise project-related events, visits and activities;
• Assist the Head of Section in donor coordination efforts, including keeping track of the contribution of others for spotting cooperation opportunities and avoiding overlapping.

Essential qualifications, skills and experience

• Minimum three (3) years of relevant working experience in design, management and coordination of Programmes/Projects.
• University degree.
• IT proficiency and ability to work across multiple platforms and experience with an Oracle package or similar online database as well as Microsoft office programmes (Excel, Word, Power Point).
• Demonstrable analytical skills, and ability to make sense of complex information. Ability to process and understand large amounts of data and information, turning into concise and accurate solution or reports.
• Able to challenge and influence senior stakeholders.
• Excellent attention to detail and organisational skills.
• Strong interpersonal and communication skills.
• Ability to work independently as well as communicate with the team, and a broader office platform.
• Ability to respect the confidentiality of work issues.
• Resilience, and the ability to work under pressure.

Desirable qualifications, skills and experience

• Project management qualification e.g. PRINCE 2 or PMP.
• Previous experience in application of monitoring, evaluation and learning processes;
• Previous experience working in public institutions, international organisation, or local NGOs.
• Knowledge of Kosovo strategic priorities, or previous experience of working in development assistance in Kosovo.

Required behaviours Seeing the Big Picture, Changing and Improving, Managing a Quality Service, Communicating and Influencing, Working Together

Application deadline 03 January 2022

Grade Executive Officer (EO)

Type of Position Fixed Term, Full-time

Working hours per week 36 net hours with a possibility of overtime

Duration of Post 12 months

Region Europe, Eastern Europe & Central Asia

Country/Territory Kosovo

Location (City) Pristina

Type of Post British Embassy

Number of vacancies 1

Salary Currency EUR

Salary 1,761.00

Start Date 15 December 2022

Other benefits and conditions of employment

The probation period for this role is six months. The contract is awarded on annual basis, with a possibility of extension.

The Embassy promotes flexible working and will support a number of options in line with the Embassy’s Flexible Working Policy. For this role, the job holder must be able to work full time and be present in the office for at least three days a week.

The job holder must be able to work full time. Some work may be required during the evenings and occasionally weekends, for which overtime or time off in lieu (where applicable) will be given. The job holder may be required to travel within and outside of Kosovo.

Employees recruited locally by the British Embassy in Pristina are subject to the Terms and Conditions of Service according to local employment law in Kosovo, as interpreted by the Foreign and Commonwealth Office.

All applicants must be legally able to work in the country of application with the correct visa/status or work permit.

Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount

Additional information

The successful applicants will need to achieve a level of security vetting applicable to the role. Candidates that are not able to do so will not be able to take up post.

Any questions you may have about this position will be answered during the interview, should you be invited.

Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework

Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please refer to the “Common European Framework of Reference for Languages”. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assesse

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