Logistics Assistant

Employer: Norwegian People s Aid - Kosovo

Deadline for applications: Friday, November 22, 2024

Starting date: January 2025

Contract Period: until 31 December 2025 (renewable depending on donor funding)

Full time position

Salary: As per NPA Salary Scale

Location: Mitrovica, with travel to other areas as required

JOB DESCRIPTION

Responsibilities:

The Logistics Assistant (LA) provides operational support in terms of logistics issues as required. Report to and coordinate with Senior Logistics Officer on a regular basis on logistical work. The LA is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.

General responsibilities:

Reporting to the Senior Logistics Officer, the role of the Logistics Assistant is:

• Implement logistical activities in NPA project, include. Procurement, warehouse and material planning.
• Promote adherence of NPA guidelines and provide input to the development of local systems for internal control.
• Process local requisitions and procurement.
• Control general stock balances, inventories, stock re-supply and distribution.
• Follow up dedicated Teams and inventories.

Detailed Responsibilities:

• Process all field requests and related local procurement in a timely manner.
• Keep accurate and up to date logistical records relating to procurement, issuance and destination for materials (Field request, RFQ, PO, GRN, GIN, TDI)
• Coordinate with teams for goods issued and good received.
• Coordinate with team leaders to have good plan for consumable or other running items request needed for operations
• Manage warehouse by updating bin card to track and follow up items in and out.
• Updating excels store report.
• Keep accurate and up to date inventories of any stock held and replenish and distribute in line with the programmer’s requirements.
• Identifying dead stock and disposal on quarterly basis.
• Coordinate with Senior Logistics Officer projects and be in charge of processing procurement in a good manner as assigned.
• Work with suppliers to fill the supplier document dossier.
• Translating when it is required.
• Work flexible hours as required.
• Create a smooth working relationship with other departments to be supported where an efficient exchange of information and feedback to respective line managers is a critical component.
• Report to and coordinate with the Senior Logistics Officer on a regular basis on logistical issues and internal routines.
• Any other task assigned by responsible officer

Perform other duties as assigned by line manager.

Requirements:

• Relevant education, preferably University graduate bachelor level.
• Minimum two (2) years professional experience in Logistics.
• Good communications and coordination skills.
• Ability to work independently, and in a dynamic team.
• Good analytic and innovative skills.
• Excellent interpersonal skills and abilityto work in a multi-cultural setting.
• The ability to work under pressure and adapt to diverse and complex work culture environments is necessary.
• Good English and Albanian language skills, both written and verbally, Serbian language is an advantage.
• Clean Court record is required.

Submission guidelines:

CV with a Cover letter in PDF format, outlining the candidate’s motivation and competencies, and having the name of the candidate should be sent with the email subject “Logistics Assistant Job Application” to [email protected] with copy to [email protected] and [email protected] no later than Friday, November 22nd, 2024.

If you have any question contact on e-mail address [email protected] and copy: [email protected] Applications received after this deadline will not be considered.

Shortlisted candidates will be notified of the exact time and place of the interview individually.