Name of Position

Finance Manager

General Responsibilities

The position is responsible for accurate recording of all payments made by the Compete field office, and for the timely monthly delivery of accounting reports to DT Global’s home office, on the basis of which invoices to USAID are prepared. The position has first-line responsibility for ensuring that all outlays of funds are compliant with procedures protecting against misuse or undocumented use, including obtaining all required backup records and authorized approvals prior to disbursement. The Finance Manager ensures that all expenditures / disbursements are booked properly and timely in the chart of accounts. The position has first-line responsibility for field office cash management and preparation of payment orders for review and final approval by the project COP or DCOP according to established procedures. The Finance Manager is responsible for adhering to all requirements of the Procurement Operations Manual and Grants Manual as regards cash disbursements.

The position is also responsible for the forecast of month-to-month financial needs, so that home office advances to the field office account are adequate to support project activities and payroll.

Specific Tasks and Responsibilities

• Prepare and pre-approve payment orders for final review, approval, and processing by COP or designate;
• Prior to pre-approving payment order, review and validate that proper procedures have been followed for all disbursements – procurements, grants, payroll, and any other;
• Record in a timely manner all financial transactions in project bookkeeping / accounting system;
• Reconcile bank balance regularly;
• Manage monthly payroll;
• Produce all required financial reports, including monthly Field Office Financial Report to transmit to Home Office for invoicing;
• Working with project staff, produce monthly Field Office Advance Request to ensure that project operations can be efficiently financed;
• Monitor and report on a monthly basis project spending versus budget;
• Ensure compliance with DT Global Field Office Financial Management; Manual and all related USAID regulations and procedures;
• Facilitate internal financial and USAID financial audits;
• Build the capacities of implementing partners and the Lead Local Partner in financial.
• Manage reporting as per Governmental requirements on regular basis.

Minimum Education Requirement

Undergraduate degree in finance, accounting or other relevant university degree

Minimum Professional Experience

• Minimum 5 years’ of experience in financial management of programs (USAID experience preferred)
• Thorough knowledge of USAID policies and procedures related to project operations and finance
• Experience using Quickbooks software

Period of Performance

November 2023 - August 2025

Level of Effort

100%, full-time (260 days per year)

Supervisor

Operations and Finance Director

Supervisory role

N/A