REQUEST FOR OFFERS FOR “Printing of Visibility Materials”

REQUEST FOR OFFERS FOR “Printing of Visibility Materials”

Publikuar: 03-05-2024
Skadon: 30-05-2024

Ky konkurs ka skaduar

Kompani Caritas Switzerland Country Office for Kosovo

Kategoritë Të tjera

Numri i pozitave 1

Vendi i punës Prishtinë

Shikime 1308

REQUEST FOR OFFERS FOR “Printing of Visibility Materials”

Date of invitation:	03.05.2024
RfO No.	02-2024

We kindly ask you to submit your offer for the Printing of Visibility Materials, following the details in this document. Completed offers may be submitted on or before 30 May 2024.

Late offers will not be accepted and will not be considered for evaluation.

1) Method of submission:

Offers submission address: [email protected] CC: [email protected]
File Format: PDF signed and stamped.

2) General conditions:

The financial offer must be in EURO, the list price must be exempt from VAT.
The offer shall remain valid for 30 days from the deadline for the Submission of Offer.
The deadline for the Submission of Offer is by 30 May 2024, COB
Documents may be submitted in English or Albanian.
Expected date for contract award: 15 June 2024.
CACH will sign a framework agreement with the Service Provider for the period of June 2024 – December 2025, while will order the designing of materials according to the dynamics of the development of activities based on the respective positions stipulated in the contract.
The printing company must be in continuous contact with the CACH representative with regard to the project needs.
The bidder must appoint a focal point/person that will be a first contact relating provision of services for CACH.
Invoices should be provided with VAT excluded.

3) Documents to be submitted:

Filled-in Form as provided in Annex 1
Filled-in Form as provided in Annex 2
Latest Business Registration Certificate
VAT registration certificate
At least three (3) references for similar services, from clients over the last three years, including contact information of these clients
Evidence of previous work (portfolio)

4) Evaluation Criteria:

The best-completed offer, with the most affordable price

Fulfilment of technical requirements	20%
Availability of designing materials	25%
Portfolio, references, experience	35%
Price offered for provision of services	20%

The offer that complies with all the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

CaCH is not bound to accept any offer, award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s/Service Provider’s preparation and submission of an offer, regardless of the selection outcome.

CaCH encourages every prospective Supplier/Service Provider to avoid and prevent conflicts of interest, by disclosing to CaCH if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this request for offers.

CaCH implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against CaCH, as well as third parties involved in CaCH activities. CaCH expects its suppliers to adhere to the Code of Conduct.

Thank you and we look forward to receiving your Offer!

Sincerely,

Caritas Switzerland in Kosovo

Annex 1:

A. PROJECT DESCRIPTION:

Caritas Switzerland in Kosovo is a non-governmental organization dedicated in implementing projects in early childhood education, diaspora and repatriated people, agriculture, and environmental issues, aiming in improving lives of all communities in Kosovo. With a focus on promoting community empowerment, equality, and sustainable development, Caritas Switzerland works tirelessly to address the diverse needs of communities in the field of education, environment, and agriculture. With a commitment to solidarity and compassion, Caritas Switzerland plays a vital role in fostering positive change and promoting the well-being of the people of Kosovo.

Top of Form

In order to fulfill the reorganizational (all projects) needs, caritas Switzerland in seeking a individual/company for designing the visibility materials.

List of projects:

TAKE - Together Advancing Kosovo’s Training and Employment within the Education Sector
MARDI - Municipal Action for Reintegration and Diaspora
YENI - Youth Environmental Impact
EREA - Empowering Rural Economies in Agriculture

B. TECHNICAL DESCRIPTION:

No.	Detailed specification/description required	Your Responses
No.	Detailed specification/description required	Yes, we will comply	No, we cannot comply	Maximum delivery time
	Roll-up banner Dimensions: 80x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 85x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 100x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 120x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 150x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Business card print on both sides White paper 300 gr
	Printing business card print on both sides Eco paper 300 gr
	Notebook with color print of logo Spiral Eco 300 gr cover; 80 gm inside A5/ B5 Leather Notebook Engraved logo
	Notebook with engraved logo Spiral Eco 300 gr cover; 80 gm inside A5/ B5 Leather Notebook
	Notebook with color print of logo Glue binding 300 gr cover; 80 gm inside, lined A5/ B5 Hard covers notebook Printed logo/branding
	Mugs with logo print in color Color: white
	Sticker custom cut (Sq. meter) PVC Outdoor
	Pens with engraving Material: metal
	Pens with printing Material: recycled paper
	Leaflet Print A4 A4 4 pages (folded double side) Color / Digital Print 150 GSM Paper
	Folders Eco Print A4 Material: Eco paper 300 gsm
	Folders A4, normal paper, plastered, with business card pocket 300 gsm
	Printing photos /plaques Material: Wood poster
	Printing calendar (12 pages) Format A5 200 GSM paper Spiral binding Triangle Base (hard)
	Printing calendar (1 page - color) Dimensions: 70x50 cm Material: wood poster laminated
	Printing unfolded flyer A4/A5 (2 Pages) Two-sided print
	Printing brochure A5 8 pages / stapled. Color / Digital Print 150 GSM Paper
	Printing brochure A5 16 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure (up to 160 pages) A4 160 pages / Glue Binding Color / Digital Print 80 GSM paper inside Cover 300 GSM Paper (laminated)
	Notebook cover pages Eco A5/ B5 Notebook Black leather covers 100 pages 200 pages Lined paper 300 gr cover; 80 gm inside Section sewn binding Engraved logo
	Sticker custom cut (Sq. meter) PVC Outdoor Laser cutting Color printing
	Flyer/Leaflet unfolded (2 pages) A4 (21 x 29.7 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Flyer/Leaflet unfolded (2 pages) A5 (14.8 x 21 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Printing brochure A5 8 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 32 pages / stapled Color / Digital Print 150 GSM Regular Paper Cover paper 250 GSM
	Flash drives, branded Wood or metallic material Storage space 16 GB Storage space 32 GB Storage space 64 GB Logo(s) to be printed on the USB key.
	Branded fridge magnets Round shape, flat. Not sure if needed. If Caritas will ever use Color print
	Report including layout A4, 34 – 60 pages Color print, 120 gsm inside, color Cover page 300 gsm, color
	Repeat Backdrop banner. 2.5m*4m Color print, with logos With supporting stand structure
	Photo booth frame board Material: cardboard or forex Dimensions: 1.5m x 2 m Color print
	Tote bags Waterproof material, with long handles Size: standard Color: beige Color print of logo
	A5/ B5 Notebook Black leather covers 100 pages Lined paper 300 gr cover; 80 gm inside Section sewn binding Engraved logo
	Vest unisex Size: S - XL Color: red Color print of logo Protective clothing with good visibility, front zipper.
	Cap, unisex Color: red The cap size should be for adults or free size; At the back there should be a belt so that the cap size can be adjusted; The cloth should be washable, cotton, strong and not compressed; Color print of logo
	Sticker custom cut (Sq. meter) PVC Outdoor Laser cutting Color printing
	Flyer/Leaflet unfolded (2 pages) A4 (21 x 29.7 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Flyer/Leaflet unfolded (2 pages) A5 (14.8 x 21 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Printing brochure A5 8 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 16 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 32 pages / stapled Color / Digital Print 150 GSM Regular Paper Cover paper 250 GSM
	Flash drives, branded Wood or metallic material Storage space (min. 16 GB) Logo(s) to be printed on the USB key.
	Branded fridge magnets Round shape, flat. Not sure if needed. If Caritas will ever use Color print

Annex 2:

Use the following form to submit your Financial Offer:

No.	Printing Services	Unit	Price (Without VAT €)
	Roll-up banner Dimensions: 80x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 85x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 100x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 120x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Roll-up banner Dimensions: 150x200cm Roll up Banner. Print material Eco-Solvent Roll Up Blackout
	Business card print on both sides White paper 300 gr
	Printing business card print on both sides Eco paper 300 gr
	Notebook with color print of logo Spiral Eco 300 gr cover; 80 gm inside A5/ B5 Leather Notebook Engraved logo
	Notebook with engraved logo Spiral Eco 300 gr cover; 80 gm inside A5/ B5 Leather Notebook
	Notebook with color print of logo Glue binding 300 gr cover; 80 gm inside, lined A5/ B5 Hard covers notebook Printed logo/branding
	Mugs with logo print in color Color: white
	Sticker custom cut (Sq. meter) PVC Outdoor
	Pens with engraving Material: metal
	Pens with printing Material: recycled paper
	Leaflet Print A4 A4 4 pages (folded double side) Color / Digital Print 150 GSM Paper
	Folders Eco Print A4 Material: Eco paper 300 gsm
	Folders A4, normal paper, plastered, with business card pocket 300 gsm
	Printing photos /plaques Material: Wood poster
	Printing calendar (12 pages) Format A5 200 GSM paper Spiral binding Triangle Base (hard)
	Printing calendar (1 page - color) Dimensions: 70x50 cm Material: wood poster laminated
	Printing unfolded flyer A4/A5 (2 Pages) Two-sided print
	Printing brochure A5 8 pages / stapled. Color / Digital Print 150 GSM Paper
	Printing brochure (up to 160 pages) A4 160 pages / Glue Binding Color / Digital Print 80 GSM paper inside Cover 300 GSM Paper (laminated)
	Notebook cover pages Eco A5/ B5 Notebook Black leather covers 100 pages Lined paper 300 gr cover; 80 gm inside Section sewn binding Engraved logo
	Sticker custom cut (Sq. meter) PVC Outdoor Laser cutting Color printing
	Flyer/Leaflet unfolded (2 pages) A4 (21 x 29.7 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Flyer/Leaflet unfolded (2 pages) A5 (14.8 x 21 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Printing brochure A5 8 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 16 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 32 pages / stapled Color / Digital Print 150 GSM Regular Paper Cover paper 250 GSM
	Flash drives, branded Wood or metallic material Storage space (min. 16 GB) Logo(s) to be printed on the USB key.
	Branded fridge magnets Round shape, flat. Not sure if needed. If Caritas will ever use Color print
	Report A4, 34 – 60 pages Color print, 120 gsm inside, color Cover page 300 gsm, color
	Repeat Backdrop banner. 2.5m*4m Color print, with logos With supporting stand structure
	Photo booth frame board Material: cardboard or forex Dimensions: 1.5m x 2 m Color print
	Tote bags Waterproof material, with long handles Size: standard Color: beige Color print of logo
	A5/ B5 Notebook Black leather covers 100 pages Lined paper 300 gr cover; 80 gm inside Section sewn binding Engraved logo
	Vest unisex Size: S - XL Color: red Color print of logo Protective clothing with good visibility, front zipper.
	Cap, unisex Color: red The cap size should be for adults or free size; At the back there should be a belt so that the cap size can be adjusted; The cloth should be washable, cotton, strong and not compressed; Color print of logo
	Sticker custom cut (Sq. meter) PVC Outdoor Laser cutting Color printing
	Flyer/Leaflet unfolded (2 pages) A4 (21 x 29.7 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Flyer/Leaflet unfolded (2 pages) A5 (14.8 x 21 cm) Full color print, double sided print (both front and back) 150 GSM Eco Paper
	Printing brochure A5 8 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 16 pages / stapled Color / Digital Print 150 GSM Eco Paper Cover paper 250 GSM
	Printing brochure A5 32 pages / stapled Color / Digital Print 150 GSM Regular Paper Cover paper 250 GSM
	Flash drives, branded Wood or metallic material Storage space (min. 16 GB) Logo(s) to be printed on the USB key.
	Branded fridge magnets Round shape, flat. Not sure if needed. If Caritas will ever use Color print

5) Responsibilities of the Service Provider:

Present draft versions for designing of visibility materials for comments and review before finalization.
The Service Provider shall deliver the services within 7 days, one week after Contract signature/Order, while the CaCH shall check/review the materials in the following 2 days.

The Service Provider is obliged to be in constant contact with designated persons from the CACH, respectively from the TAKE Project for any required assistance/change regarding the materials until finalized.

CaCH reserves the rights on all information/documents pertaining to this project, which the Service Provider may come into contact within the performance of his/her, duties under this service. It shall strictly remain the property of the CaCH who shall have exclusive rights over its use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in any other form, without written consent of the CaCH.
Upon signing the contract, in case of unsatisfactory performance, CaCH will request to the selected company so that the work/materials must be changed/fixed. If the work done fails to meet expectations, the contract will be terminated by seven (7) days prior written notice.
The selected Service Provider must strictly adhere to the instructions according to the CaCH Corporate Design Manual and donor visibility rules, which will be given after signing the contract.

6) Service Provider’s identification: