SCOPE OF WORK

Kosovo Municipal Integrity Activity (KMI)

Project Background:

The purpose of Kosovo Municipal Integrity (KMI) activity is to address long-standing challenges related to corruption and poor-quality service delivery by the Government of Kosovo by enhancing public financial management (PFM), with a focus on municipal procurement, and by reinforcing accountability mechanisms both within government and outside of government through civil society, the private sector, and media. This activity fits into the broader efforts of USAID/Kosovo to advance self-reliance by promoting more accountable and citizen-responsive local governance. Through work with local governments, national accountability bodies, the private sector, civil society and media, USAID KMI aims to contribute to Development Objective 1 of USAID’s Country Development Cooperation Strategy (May 2020-May2025) namely, “Citizens are better served by accountable and effective governance institutions.”

The Kosovo Municipal Integrity Activity will focus on the following four program objectives:

1. National accountability agencies provide more effective and coordinated financial oversight.

2. Governments increase use of good practices in budget planning, public procurement, and contract management.

3. Government advances norms and practices that support internal audit and accountability.

4. Civil society, media, and the private sector improve the integrity of public and private sector actors in public procurement.

Role’s Purpose:

The Grants and Support Fund Assistant will be responsible for efficient and accurate grants aspects of the project office working closely with objective teams and administrative /finance teams. The Grants and Support Fund Assistant will work under the direct supervision of the Administrative/Finance Director to assist in managing the Support Fund, grants, and subcontracts for their full cycle from initiation until completion. She/He will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID contract rules and regulations.

Objectives:

• Monitor the grant and subcontract financials to ensure that expenditures are in accordance with the grant and subcontract ceilings.
• Take proactive steps to ensure compliance and prepare activity modifications as required.
• Monitor the implementation of each activity, both through site visits and regular communication with grantees and subcontractors.
• Provide regular updates for staff on grant and subcontracts implementation.
• Draft grant and subcontract-related correspondence (letters of receipt, rejection letters, close-out letters etc.).
• Support with other administration matters, as requested.
• Maintain accurate and up-to-date administration/financial records.
• Maintain comprehensive project files and documents.

QUALIFICATIONS:

• Bachelor's degree in a relevant field.
• At least 5 years of professional experience in similar position; experience working on USAID-funded programs required.
• Experience in grant and subcontract management for USAID-funded programs.
• Demonstrated experience with various grant mechanisms including fixed obligation and in-kind grants to municipalities.
• Attention to detail and professional excellence.
• Excellent reading, writing, and speaking skills in English and Albanian language required.
  

Additional Qualifications for Grade 5

• Graduate degree in a relevant field, or specialized qualification
• Strong knowledge of USG regulations applicable to grants and subcontracts including FAR and AIDAR.
  

REPORTING: This position will report to the Director of Finance and Administration

Applicants are requested to submit their CVs to the following email account: [email protected] ,under the title "​​Grants and Support Fund Assistant​.