Compact Program Summary

The Government of the Republic of Kosovo (the “Government” or “GoK”) and the Millennium Challenge Corporation (“MCC”), a United States government agency, signed a grant aimed at accelerating the country’s transition towards an energy future that is more sustainable, inclusive, reliable and affordable. The GoK has ratified the compact and has designated a new entity as an autonomous agency to exercise and perform the GoK’s rights and obligations to oversee, manage and implement the Compact Programs. This entity will be referred to as MCA-Kosovo.

The Headhunter Karriera LLC acting as the Recruitment Consultant is now recruiting for the position of the Executive Assistant, Office of the CEO of MCA-Kosovo Entity.

Position Summary

Under the direct supervision of the CEO, the Executive Assistant provides crucial executive support to the CEO, managing tasks such as document and communication tracking, travel logistics, and schedule management. These support services are essential for ensuring the smooth functioning of the CEO's leadership and representational roles. The position is based in Pristina, Kosovo.

Duties and Responsibilities

1. Gather and summarize data on MCA activities to inform planning and assessment, and support communication from the Office of the CEO.
2. Draft and disseminate communications from the Office of the CEO and ensure follow-up by stakeholders.
3. Organize meeting schedules, travel and logistics, and financial reporting for the Office of the CEO, ensuring responsiveness of service and consistency with established standards and guidelines.
4. Facilitate logistical preparations for MCA workshops, meetings, and events, and manage changes in schedule or venue.
5. Inform and communicate with MCA teams regarding developments in key program areas and engagements by the Office of the CEO with external stakeholders to support program management and execution.
6. Exchange information with external stakeholders and prepare briefs/documents to support the CEO's communications, representation, and meetings activities.
7. Oversee the CEO's calendar and update databases on their contacts and meetings, and proactively monitor work programs and coordinate activities.
8. Maintain documentation in the Office of the CEO and ensure their accuracy and currency while ensuring confidentiality of sensitive information.

Required Skills

• Bachelor’s degree in Business Administration, Human Resources, Office Management or other related fields;
• Minimum of three (3) years’ experience in executing secretarial and/or executive support and/or managerial functions;
• Demonstrated experience and strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint) or similar office suite;
• Excellent written and verbal communication skills in English and Albanian;

Preferred background and work experience:

• Experience in working with international organizations or donors;
• Fluency in another official language of Kosovo (Serbo-Croatian or other);

For more information on MCC and the Kosovo compact, please go to:

Kosovo Compact | Millennium Challenge Corporation (mcc.gov)

Application Procedure:

All interested applicants are required to download (click File then Download) and duly fill-out the offline Application Form through this link: Application Form link

The duly filled-out Application Form, together with an up-to-date resume are to be submitted by uploading them electronically at the link generated below (please note only resumes will not be accepted): Submit Your Application

Please note that only applications submitted through the online application form will be processed.

Should you encounter any problems with the form, please contact: [email protected], +355686029691 and/or [email protected], +38349716161.

All applications are to be submitted by 17:00 h Kosovo time, 29 August 2023;

Kindly note that applications received after the deadline, submitted in different formats than the given Application Form or in languages other than English shall not be considered. Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The Headhunter Karriera LLC Officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of The Headhunter Karriera LLC. The Headhunter Karriera LLC is committed to applying the highest ethical standards in carrying out its business.

All MCA-Kosovo employees will be selected based on an open and competitive recruitment and selection process in accordance with the provisions of the Compact. In addition, the recruitment of all employees of MCA-Kosovo will be carried out in accordance with the principles and indications stipulated by the constitutional and legal provisions, including equal opportunity, merit, competency, transparency, and non-discrimination under all its forms.

Note:

“The Headhunter Karriera LLC and its employees and the MCA-Kosovo and its employees do not charge fees at any stage of the recruitment process (application, interview, processing, training, and/or any other step).”