Chemonics International seeks an Administrative Assistant for the U.S. Agency for International Development (USAID)-funded Kosovo e-Governance (KeG) Activity. The purpose of this Activity is to address long-standing challenges related to poor digital service delivery and ineffective management of digital government systems by the Government of Kosovo (GoK), by clarifying institutional roles and processes, strengthening institutional capacity to deliver services, and engaging civil society and the private sector. The activity will set a direction that will accelerate the transformation into an agile digital government, which ensures that Kosovans receive high-quality, efficient, and accessible government services. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Position Description:

The Administrative Assistant will work under the supervision of the Operations and Finance Director to provide support for office operational and administrative tasks as described below as well as other duties assigned by the supervisor.

Responsibilities:  

• Ensure that the office is organized to run efficiently and that office equipment and supplies are ordered on time, properly maintained, and inventoried.
• Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
• Assist as needed with logistical recruitment and onboarding of local KeG staff including collecting references, biodata verification, and other required documents.
• Assist project staff in arranging travel, visas, hotel accommodations, and transportation as needed.
• Facilitate backup documentation and manage petty cash, including log, distribution, receipts, and reconciliation.
• Maintain administrative systems, including but not limited to communication logs and filing systems (digital and hard copy)
• Prepare reports of meetings convened or attended by the KeG team and take meeting minutes/notes for all team meetings and distribute accordingly.
• Other duties as assigned by supervisor.

Qualifications:   

• University degree in management, business administration, or a related field.
• Minimum (2) years of administrative experience performing in a similar position, preferably for donor funded projects.
• Proficiency using Microsoft Word, Excel, PowerPoint, and Outlook.
• Proven ability to work professionally, constructively, and collaboratively as part of a team, meet deadlines, and communicate effectively.
• Excellent organizational, communication, writing, and interpersonal skills.
• Demonstrated leadership, versatility, and integrity.
• Proficient written and oral English required.

Application Instructions:

To apply, please submit a cover letter and CV with the position title in the subject line to [email protected] no later than October 31st, 2023. Applications will be reviewed on a rolling basis. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an employer that does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.