Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The Cybersecurity Capacity Development Lead will manage the team tasked with building and enhancing the technical and human capacity of cyber stakeholders to prevent, prepare for and respond to cyberattacks effectively.
KEy Duties & Responsibilities

• Lead the implementation of the cybersecurity capacity development strategy, training programs, and other capacity-building initiatives within CIR.
• Support in building partnerships with various training institutions, academia, and networks in order to advance CIR’s capacity development efforts.
• Provide technical support in the development of various cybersecurity training modules, e- learning courses, learning webinars and masterclasses tailored to the needs of cyber stakeholders.
• Research and incorporate best practices, innovations, and tools from other countries to enhance CIR’s capacity development programs.
• Identify, develop, and draw on various tools, and innovative methods for designing and implementing cybersecurity capacity building programs at the global, regional and national level.
• Develop and maintain a roster of training and capacity-building cybersecurity experts to ensure a diverse pool of qualified facilitators.
• Develop a knowledge bank on DRI to support the capacity building programs, including good practices, and identity opportunities for adapting and transferring the knowledge in various ways.
• Coordinate closely with international organizations and networks, infrastructure professionals and experts, the private sector, and all other relevant stakeholders.
• Provide targeted technical assistance and, where necessary, training to government institutions, critical infrastructure operators, and other stakeholders to build technical and human capacity for identifying vulnerabilities, responding to cyber threats, and improving cybersecurity resilience.
• Ensure timely delivery of program inputs, deliverables, and reports.
• Ensure effective identification of, coordination with, and management of subcontractors and/or grantees including successful achievement of objectives and reporting.
• Effectively build and manage a team of direct reports.

Qualifications

• Bachelor's degree in computer science, science technology, international relations, , economics or a related interdisciplinary field, or an equivalent number of years of experience. Master's degree preferred.
• At least 9 years of cybersecurity experience supporting development activities, focusing on cybersecurity capacity development.
• Professional certifications such as CISM (Certified Information Security Manager) or CISSP (Certified Information Systems Security Professional) are strongly preferred.
• Experience managing dynamic, flexible teams, preferably on global projects.
• Demonstrated ability to build relationships across technical sectors including technology, cybersecurity, and digitalization, in both the public and private sectors.
• Experience of implementing similar projects in developing countries and good understanding of capacity building strategies worldwide, would be an advantage.
• Experience working in an international organization and with a diverse number of partners comprising Governments, multi-lateral systems, industry, and knowledge and research institutions in multi country locations.
• Strong communication skills both written and oral in English and Albanian.

The Cybersecurity Capacity Development Lead will report to the Deputy Chief of Party.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The Sr. Accountant is a key member of the activity’s team. They will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Sr. Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal, reporting, and contractual deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with local and home office staff but will report to the Director of Finance and Operations. The Sr. Accountant may perform any other related duties as assigned.

KEy Duties & Responsibilities

Finance:

• Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner.
• Prepares and submits monthly reconciliation reports for review.
• Monitors and submits advance, commitment, and subawards reports as applicable.
• Oversees the reporting of expenses by regional offices (if applicable).
• Monitors and reports on partner/vendor payment schedules and obligations.
• Assists in preparing information for any contractual financial reporting requirements (if applicable).

Audit:

• Supports preparation of internal and external audits.
• Supports responses and actions to internal audit comments.
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations.
• Performs regular spot audits on project’s files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines.

Compliance/Policies & Procedures:

• Ensures that accounting policies and practices are carried out in accordance with GAAP and local law standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, the host country regulations, and the terms of the Cooperative Agreement.

General Accounting/Financial Management:

• Initiates wire requests for field project implementation.
• Verifies vendor invoices for accuracy.
• Verifies accuracy of expenses, and project accounting codes.
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures request for payments have appropriate approvals.
• Ensures the timely deposit of cash receipts.
• Responsible for recording and assigning costs based on approved budget in the project’s field accounting system.
• Performs monthly bank reconciliations and routinely monitors bank account balances.
• Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
• If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Ensures the safeguard of bank checks, cash receipts, and petty cash.
• Supports management of banking relationships.
• Prepares, reviews, and submits project cost data prior to sending to DAI Washington.
• Responsible for maintaining file management systems for soft and hard copy documentation.
• Maintains files on subawards/procurement/subcontractor documents and modifications as applicable.
• Supports periodic cash counts.
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum.
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.
• Prepare the USAID´s VAT report if applicable.
• Analyzes and reconciles project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative non-expendable account balance.

Travel Advances & Reimbursements:

• Audits travel requests and expense reports for accuracy and compliance.
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Payroll:

• Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate.
• Tracks and monitors leave balances and liability payments.
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements.
• Ensures staff compliance with timekeeping policy and procedures.

Financial Systems:

• Uses the field accounting system, cloud software for backup documentation, and DAI’s operations system, etc. regularly.
• Communicates with home office system support teams on troubleshooting technical issues.
• Scans and uploads voucher files to DAI’s electronic filing systems.

Other duties as assigned.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration or in any related field, or equivalent years of work experience.
• At least 8 years of professional experience, of which 4 years should demonstrate relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization.
• Minimum 2 years’ experience managing USAID funded projects.
• Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
• Accuracy in working with large amounts of data.
• Experience with enterprise accounting software, and Microsoft Office suite.
• Demonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.)
• Strong communication skills both written and oral in English.

The Sr. Accountant will report to the Director of Finance and Operations.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The MEL Manager will play a pivotal role in monitoring performance results, sensing progress towards harder-to-measure adoption outcomes, and supporting ongoing evidence-based learning and adaptive management on USAID’s primary, global program to advance learning and good practice on CIR’s major priority areas. This position will work alongside CIR colleagues, USAID clients, consortium subcontractors, and private sector partners to design, execute, and ensure quality control of CIR’s MEL processes and activities, as well as lead MEL data verification, analysis, and reporting. The CIR MEL Manager forms an integral part of the CIR team and will have primary responsibility for data review, quality, and analysis of CIR’s indicators and the implementation of the MEL Plan. In addition, the MEL Manager will play a key role in communication to key stakeholders and target audiences through development of a Communications Plan, management of a communications specialist, and close coordination with technical staff.

KEy Duties & Responsibilities

Data management, analysis, and reporting:

• Develop and manage all project performance monitoring activities and systems, including necessary data management and visualization software and data collection instruments, to collect, store, manage, analyze and report M&E data on output, outcome, and impact indicators.
• Utilize PowerBI to build relational models and create responsive dashboards and visuals that support both adaptive decision making and reporting.
• Liaise with multiple stakeholders (CIR colleagues, USAID, sub-contractors, implementation partners, private firms, etc.) for timely data collection, verification, and feedback.
• Work closely with internal and external communications personnel to track engagement metrics across various digital communications channels, compiling and aggregating data to help inform communications strategy and provide regular insights on access and uptake.
• Conduct regular and ad-hoc data analysis, working closely with other team members, to develop reports (including the semiannual performance report) that demonstrate progress and facilitate learning.
• Ensure data is input into USAID indicator reporting systems as required.
• Engage throughout the Partnership Facility co-development process with private sector firms to verify and ensure necessary MEL capacity for ongoing reporting and to support the development of performance milestones.
• Provide technical guidance on survey design, sampling, etc.

Collaborating, Learning and Adapting:

• Support the development and facilitation of CLA tools and activities to help in the identification, analysis, and synthesis of lessons learned from program implementation; facilitate incorporation of lessons into the activity cycle with the COP and other CIR colleagues.
• Participate in regular project planning and provide analytical feedback and support to inform decisions.
• Participate in semiannual technical touchpoints with partners to surface learning, reflect on performance, and gather qualitative and quantitative data in alignment with each buy-in’s layered-learning priorities.
• Support CIR in the development and dissemination of thought leadership and learning content including the preparation of responses and products for ad hoc learning requests from USAID.

MSP and Buy-in MEL Plan development and Implementation:

• Lead annual CIR MEL Plan updates process to adjust the MEL Plan and PIRS as needed.
• Work with CIR Engagement Managers/Advisors to identify learning questions and outcomes of interest among MSP and USAID during the early stages of new buy-ins.
• Lead the development and implementation of buy-in specific MEL strategies, leveraging an established framework, including discussions on where any deviations are necessary from the standard indicators, reviewing data collection methods and data verification to track buy-in level performance and ensure alignment with CIR’s Activity-level monitoring framework.
• Integrate MEL data collection and reporting requirements into SOWs for new buy-ins, grants, and subcontractor task orders, ensuring they are incorporated into deliverables or milestones.
• Verify transaction close-out reports and documentation; review other MEL-related deliverables.

Data quality assurance:

• Responsible for overall data quality control; conducting data verification and other quality assurance activities (e.g., spot-checks, data quality assessments) to ensure accuracy of MEL data and reports.
• Facilitate and/or provide M&E training to the project staff and partners.

Communications:

• Work closely with the DCOP and technical staff to develop a Communications Plan based on a clear understanding of activity objectives and results, also drawing from MEL data and analysis
• Provide input to ad hoc communications materials as needed
• Manage a Communications and MEL Specialist

Qualifications

• Bachelor’s degree in related field, or equivalent work experience. Advanced degree preferred.
• 8+ years of MEL data collection experience.
• Experience working with USAID or other international donors highly preferred.
• Experience with M&E tools and systems for IT and cybersecurity preferred.
• Experience with qualitative and quantitative M&E data analysis required.
• Strong communication skills - both written and oral.
• Must have excellent English language proficiency, verbal and written.

The MEL Manager will report to the Chief of Party.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The MEL and Communications Assistant will support communications activities and MEL data collection and reporting. They will develop and update key activity communications materials, including standard briefers, presentations, and web content, as well as provide content management support for web platforms, develop newsletters, curate content, support event communications, and perform other tasks as directed.

KEy Duties & Responsibilities

• Contribute to the draft MEL Plan that will outline CIR’s approach for establishing the baseline.
• Support the project's comprehensive performance monitoring systems to track progress of all activities and outputs and provides relevant and timely information to project stakeholders.
• Track internal and external indicators in DAI’s proprietary project database (TAMIS).
• Help establish baselines for reporting; support the establishment of reporting procedures in compliance with USAID and DAI home office policies and procedures.
• Use tools for data collection, design and implementation surveys, and other data collection tasks.
• Track project's progress and analyzes outcomes and impacts in an integrated manner allowing for data driven decision making, ongoing learning, and program adjustments.
• Help prepare performance data reports for USAID deliverables and ad hoc requests as well as project management.
• Document and make available evidence and analytic results from MEL and CLA studies and evaluation reports, meeting notes, decisions made, and follow ups from learning engagements.
• Track, measure, and record the targeted results that served as measurable performance standards by which the project’s performance will be assessed and the indicators in the MEL plan to provide metrics to measure progress.
• Ensure that required gender, youth, and student related data are tracked, recorded, and reported properly.
• Support data reporting for USAID databases.
• Support coordination between MEL, communications, and technical teams.
• Other tasks as assigned. Support the development/adaptation of tools for data collection; designs and implements surveys and other data collection tasks, including overseeing implementation of the project’s baseline, mid, and end-of-project surveys.
• Develops and maintains standard activity communications materials, including activity briefers, presentations, and a digital image archive
• Provides content management support for web platforms, curates website content, and populates KM platforms.
• Supports project communications to develop content for websites, including web copy, internal and external newsletters, blogs, etc.
• Provides coding support for USAID.gov and pages.usaid.gov sites.
• Creates, designs, and produces web-based communications products such as newsletters and web content.
• Provides facilitation support for webinars and community of practice meetings.
• Supports other communications and knowledge management tasks as required.

Qualifications

• Bachelor’s degree in related field, or equivalent work experience. Advanced degree preferred.
• At least 2 years of work experience are required with a Bachelor’s degree.
• Experience working with USAID or other international donors highly preferred.
• Experience with MEL and communications tools and systems cybersecurity preferred.
• Experience with qualitative and quantitative M&E data analysis required.
• Strong communication skills - both written and oral.
• Must have excellent English language proficiency, verbal and written.

The MEL and Communications Assistant will report to the MEL Manager.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The Grants and Flexible Fund Manager will lead subcontract and Grants under Contract (GUC) management, enabling the procurement of goods and services for all Flexible Fund activities. The Grants and Flexible Fund Manager will play a pivotal role in managing and implementing the grants fund guided by the CIR work plan. This role ensures adherence to the project’s Field Operations Manual (FOM), GUC Manual, USAID regulations, contract requirements, and subcontracts and grant policies. The individual will coordinate with all staff on planning and implementing subcontracts and grants through open communication, proactive market research, and price analysis.

KEy Duties & Responsibilities

Management:

• Provide training, guidance, and direction for the project grants, as well as the planning, implementation, and compliance of subcontracts and grant policies, procedures, and instructions.
• Ensure policies, procedures, and practices are met using the FOM.
• Ensure documentation requirements are met across various departments (technical, grants, and finance).

Planning and Implementation:

• Oversee subcontracts and grants management.
• Develop and implement the CIR subcontracts and grants manual with guidance from the Director of Finance and Administration.
• Participate in work planning and activity planning to align the subcontracts and grants program with overall project activities.
• Lead the development of timelines and details for activities requiring subcontracts and/or grants; conduct market research and price analysis with technical staff.
• Coordinate with staff to prepare Requests for Applications (RFAs) to solicit applications and assess potential grantees' capacity and readiness.
• Manage the evaluation and selection committee process for grantees.
• Prepare required approvals to ensure compliance with internal and external contract and policy requirements.
• Prepare subcontract/grant agreements and amendments, explaining terms, conditions, roles, and responsibilities. Ensure identified weaknesses in initial grantee assessments are incorporated into agreements with required monitoring and actions.
• Organize kickoff meetings and inform grantees of responsibilities, requirements, and policies during the grant's life.
• Ensure post-award subcontract/grant management in accordance with relevant regulations and generate reports on subcontract/grant activities (forecasting payment, inventory, amendments, close-outs, and sector-specific data).
• Coordinate with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.

Compliance:

• Provide training, guidance, and direction to project staff on planning, implementation, and compliance of subcontracts/grants policies, procedures, and instructions.
• Review subcontracts/grants for completeness and alignment with the CIR work plan.
• Ensure all required documentation is uploaded in the grants database (TAMIS).
• Review subcontract/grant milestones and payment requests against agreements to ensure compliance.
• Train and enforce policies and procedures to prevent improprieties.
• Lead the audit of subcontract/grant files annually.
  

Other tasks as assigned.

Qualifications

• Bachelor’s degree in a relevant field or equivalent number of years of experience; master’s degree preferred.
• At least 8 years of professional experience, including increasingly responsible subcontracts/grants experience, preferably with an international donor-funded organization.
• Familiarity with USAID rules and regulations required.
• Previous experience with DAI policies, procedures, and systems (TAMIS) preferred.
• Ability to solve complex technical, managerial, or operational problems and evaluation options based on relevant information.
• Strong communication skills both written and oral English.

The Grants and Flexible Fund Manager will report to the Director of Finance and Operations.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position PurposE

The Director of Finance and Operations will provide administrative support to the CIR Activity throughout the life of the project. They will work closely with the DAI Home Office Project Manager, the Project Accountant, and other home office staff in carrying out their work. Reporting directly to the Chief of Party (COP), the Director of Finance and Operations is responsible for overseeing CIR’s administration, ensuring USAID contract and grant compliance, consistency with DAI policies and procedures, and supervision of other administrative staff. The position is critical to the smooth operation of a project with subcontract partners and other varied contributors, including grantees.

KEy Duties & Responsibilities

Financial Management:

• Establish and maintain finance, accounting, and procurement guidelines with adequate system controls to protect against financial misstatement, in accordance with applicable government accounting and administrative regulations.
• Manage, process and account for all expenditures under the CIR Project.
• Provide USAID with annual budgets of expenditure as well as quarterly forecasts against budget statements.
• Work closely with other department groups on problems involving accounting systems and financial planning.
• Coordinate annual and other financial audits—including preparation of supporting schedules and information—respond to auditor questions and consolidate report formats.
• Work with COP to allocate project funds among various program activities.
• Prepare regular financial reports for appropriate management as necessary or requested.

Subcontracting, Procurement, and Grants Management:

• Coordinate with DAI Home Office on execution of international contracts, and local contracts as appropriate.
• Help negotiate contracts, including property leases, on behalf of DAI.
• Ensure adherence to DAI policies in the procurement of goods and services and ensure proper maintenance of files/documentation.
• Serve as the Chief of Party’s advisor on all contractual and financial matters with USAID and subcontractors.
• Oversee administration of Grants under Contract and a proposed Flexible Fund (see Staff Supervision), including issuance of grants within guidelines and reporting on existing and concluded grants.

Operations and Human Resources:

• Responsible for identifying areas where policies, procedures and/or practices may not be fully aligned and advising project management with options and recommendations.
• Responsible for coordinating documentation requirements with various departments, i.e., procurement, logistics, Human Resources, Inventory Management, Technical/Delivery, and other areas.
• Responsible for overseeing all operational processes related to new office and/or new buy-in program start up. Establish project administrative policies and procedures in accordance with USAID rules and regulations and DAI policy.
• Support the identification, approval, hiring, and mobilization of STTA, if needed

Staff Supervision:

• Oversee the recruitment, management, and performance of up to three direct reports, including a Flexible Fund Manager, Senior Accountant, and Operations Assistant.
• Assume overall responsibility for project finance and administration including operational, logistical and administrative policies and tasks needed by the program in compliance with DAI and USAID regulations.

All tasks will be performed in accordance with established DAI policies and procedures, as well as USAID regulations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or equivalent years of work experience. Advanced degree MBA, CPA, or equivalent preferred.
• At least 10 years of relevant experience and progressive responsibility in finance and operations in a senior role.
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
• Experience supervising staff and leading multiple teams.
• Experience with enterprise accounting software, and Microsoft Office suite.
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred.
• Strong communication skills - both written and oral.
• Must have excellent English language proficiency, verbal and written.

The Director of Finance and Operations will report to the Chief of Party.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .

Scope of Work

The Kosovo Critical Infrastructure Resilience (CIR) Activity

Project Background

The Kosovo Critical Infrastructure Resilience (CIR) Activity is a five-year, USAID-funded activity implemented by DAI. CIR aims to protect Kosovo’s critical Infrastructure (CI) by improving cyber governance and building capacity to increase security and resilience to cyber-attacks at the national level and in key sectors. CIR will focus on the e-government, energy, and telecommunications sectors. More specifically, CIR will work with the Government of Kosovo (GoK) and CI stakeholders to strengthen cybersecurity governance in Kosovo and improve coordination; build short- and long-term technical and human capacity to prevent, detect, respond to, and recover from cyber incidents; and enhance their ability to identify, prioritize, and procure appropriate cybersecurity technology solutions.

Position Purpose

The Administration and HR Assistant will be responsible for efficient and accurate administrative operations of the project office. They will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID rules and regulations. They will also support the project team in all HR activities according to DAI’s policies and procedures and USAID requirements. This includes recruitment, staffing, onboarding, maintaining employee records, and ensuring all personnel files are complete and up to date.

KEy Duties & Responsibilities

HR tasks:

• Recruitment of staff in full compliance with DAI policies and procedures as well as local labor law.
• Participate in recruitment of CIR staff including screening of candidates in collaboration with the project team, short-listing of ideal candidates, organizing, and sitting in interview, making hiring recommendations, and ensure transparent and bias-free recruitment process.
• Collect, verify, and review necessary documentation for selected candidates and prepare employment agreements for all CIR staff.
• Establish and maintain system for personnel files, including entering HR data into DAI’s Technical & Administrative Information System (TAMIS) and generating required reports.
• Register all employees with appropriate government agency and ensure that proper income taxes and social charges are withheld.
• Provide new employee orientation and ensure all project staff are properly trained on personnel policies.
• Maintain all staff timesheets and leave records and prepare monthly timesheet report to finance including leave taken, changes in status, increases or transfers for the payroll.
• Coordinate and track NSSF medical claims with local auditing firm.
• Establish schedule and process for completing annual and probationary employee performance evaluations.
• Provide assistance and advice to supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual.
• Prepare and maintain organizational chart, security warden tree, employees contact list, holiday list, update and distribute them regularly to CIR staff.
• Assist in updating personnel and policy manual, review and/or advice on policy change, dissemination, and implementation of new policies from HO or management.
• Audit of HR files no less than bi-annually.

Admin tasks:

• Support daily administrative operations of the project, including facilities, logistics, security, and record and file management.
• Schedule and prepare materials for meetings, and coordinate for conferences, workshops, training sessions and other events.
• Make travel/logistics arrangements and coordinate project travel schedule.
• Maintain relationships with office building management.
• Maintain relationships with vendors or suppliers who provide administrative and/or operational project support including, but not limited to, insurance companies, hotels, car rentals, internet, and telecommunications.
• Follow-up on the maintenance and procurement of all computer equipment, office furniture, and office supplies.
• Perform screening and vetting of project consultants, partners and beneficiaries and maintain the appropriate records.
• Maintain and manage petty cash account as necessary (alternative custodian).
• Assist in coordinating transmission and receipt of items that may require customs clearance and other regulatory offices.

Other tasks as assigned.

Qualifications

• Bachelor’s degree or higher in human resources, administration, or another related field, or equivalent years of work experience.
• At least 2 years of professional experience with HR preferably with donor-funded organization.
• Strong organizational, administrative, and organizational skills.
• Computer literate with email, word processing, and spreadsheet experience.
• Demonstrated experience working with diverse teams in a fast-paced environment.
• Knowledge of USAID rules and regulations preferred.
• Knowledge of DAI policies, procedures, and systems preferred.
• Knowledge and familiarity with Kosovar labor law and Government of Kosovo regulations and policies surrounding personnel benefits and income with experience implementing and interpreting these policies for staff.
• Demonstrated ability to handle sensitive and confidential information responsibly and ethically.
• Strong communication skills - both written and oral.
• Must have excellent English language proficiency, verbal and written.

The Administration and HR Assistant will report to the Director of Finance and Operations.

Applicants are required to submit their applications through the following Form site link:

https://fs23.formsite.com/OLJTgx/nicubzroij/index .