CO-WORKERFOR SOS Children’s Villages OFFICE

Financial and Administrative Coordinator M/F

Text Box: SOS Children’s Villages is a non-governmental organization, social development organization, which is active in the field of Children’s Rights by supporting their needs and concerns since 1999, offering to children without parental care and in risk of losing parental care, a stable home and solid preparation for an independent life.

SOS Children’s Villages Kosovo has started to implement “Youth Empowerment Enabling Prospects” YEEP 2 as regional project funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) and SOS Children’s Villages Worldwide, Hermann- Gmeiner Fund Germany (HGFD)). It is implemented by SOS Children’s Villages from five Western Balkan countries (Albania, Bosnia and Herzegovina Kosovo, North Macedonia and Serbia) in cooperation with 23 local civil society organizations. The project aims to sustainably improve the socio-economic integration and well-being of vulnerable young people from the five project countries, by empowering 2800 vulnerable youth and improving services for their labor market integration.

For the second phase of implementation of the Youth Empowerment Enabling Prospects (YEEP 2), the SOS Children’s Villages Kosovo is looking for experienced and quality professional to join the project team inthe position of Financial and Administrative Coordinator

MAIN TASKS AND RESPONSIBILITIES

• Responsible for daily financial and administrative operations in order to support the efficient implementation of the Project as well as provide support to the project staff;
• Responsible for overall financial issues of the project, implementation of project expenses, budget control, financial reports, cash management, as per local legislation, SOS Foundation policies and donor guidelines and agreement.
• Conducts administrative tasks, correspondence, records, maintain the documentations and archives
• Responsible for implementation and follow up of the project expenditures in line with budget lines and in time.
• Monitor and control the use of the project budget and report to the Chief Accountant and project Manager for overall financial issues of the project and in case of deviations;
• Ensures that the costs are eligible for the project and in compliance with the budget timelines and conditions defined in the grant agreement.
• Preparation of requests for transfer of funds to the donor;
• Preparation of regular project financial reports both for the donor (in accordance with donor requirements) and for SOS Children’s Village Kosovo (in accordance with organizational internal standards)
• Prepare and make the payments for the project expenses, including salaries of the projectstaff, in accordance with local legislation and donor requirement.
• Is responsible for regular financial monitoring of CSO’s based on the agreement and donorrequirements;
• Ensures that financialreports by CSO’s are accurateand submitted on time;
• Ensures the effective management of all resources in her/his responsibility.
• Ensure good communication with the financialdepartment of the organization and the project staff;
• Follows and adheres to the standards policies of the organization and local legislation.
• Participate and support in processes for financial audit;

REQUIREMENTS FOR THE POSITION:

• University degree in the field of Economics (Finance, Accounting, Business Administration);
• At least 3 years working experience in accountancy and keeping of financial records;
• Working experience in the field of Project administration and finance tasks will be consider as an advantage;
• Documented experience in implementation of socially meaningful projects, co- funded by institutional donors, experience in working in an NGO/civic organization, will be considered as an advantage;
• Good knowledge of English, written and spoken;
• Good knowledge of local accounting law and tax regulations, procurement, planning, monitoring and reporting.
• Possession of driver's license "B" category is considered as asset.

COMPETENCES – KNOWLEDGE, SKILLS, ABBILITIES

• Excellent MS Office skills, MS Excel in particular
• Excellent communication skills
• Conceptual and analytical skills
• Excellent interpersonal skills, integrity and high degree of discretion and confidentiality
• Ability to work in multicultural environment
• Organizational skills
• Independent and reliable person, capable to work under pressure
• Positive working attitude and ability to work under high pressure
• Pro-active and self-motivated to learn and acquire additional competences needed for the job

WORKING CONDITIONS:

• Time-limited work of 39 months
• 40 hours per week

WE OFFER:

• Supportive work environment with the possibility of professional development
• Good working conditions

Deadline for applying is 13.08.2023 through email: [email protected]

Documentation required when applying: application form (obtain from our web site; https://www.soskosova.org/

Copies of Diplomas; Certificates and References from previous employers ; Certificate by the court confirming that you don’t have any criminal conviction (applies only for candidate who will be invited on Final Round).

Only completed required send documents will be considered. Only short-listed candidates will be invited for an interview.